Administrative Assistant
Houston, TX
Category: Administrative
Reference ID: 10059462
Shortcut: http://addisongroup.gosnaphop.com/KBGiQW
Position Title: Administrative Assistant
Location: Houston, TX
Assignment Type: Direct Hire
Compensation: $23 - $30 / hr DOE
Work Schedule: Monday–Friday, 8-5 pm
Benefits: This position is eligible for medical, dental, vision, and 401(k).
Overview
This position is responsible for performing a variety of administrative and general office support tasks to ensure the office runs smoothly. The role reports to the Office Manager.
Essential Functions
- Perform general clerical support duties for various departments
- Create and maintain spreadsheets and correspondence as needed
- Assist with event set-up and teardown
- Serve as backup to front-desk reception: answer calls, route to appropriate parties, and provide general information as needed
- Greet and direct guests and visitors in the main reception area
- Update and maintain user information in company systems as assigned
- Assist with assigning, updating, and/or troubleshooting parking and security badges
- Process and code administrative invoices for timely payment, resolving any issues or discrepancies with vendor accounts
- Process expense reports for executive leadership as requested
- Assist with mail distribution, mailouts, shipments, and deliveries
- Coordinate and maintain office supplies and equipment
- Conduct daily conference room readiness inspections
- Set up and tear down coffee bars and breakroom serving areas
- Manage recurring office and hospitality supply inventory and rotation
- Accompany service vendors during on-site visits as needed
- Other duties as assigned
Competencies
- Communication proficiency
- Teamwork orientation
- Detail orientation
- Thoroughness
- Customer service orientation
- Time management
Required Education & Experience
- High School Diploma or equivalent
- Minimum two years of administrative experience
- Working knowledge of basic accounting principles
- Proficiency with multi-line phone systems and general office equipment
Additional Qualifications
- Valid driver’s license in good standing
- Professional and courteous demeanor
- Fluency in English; bilingual a plus
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent interpersonal and communication skills
- Ability to maintain confidentiality
- Strong organizational and time management skills
- Ability to prioritize tasks and work independently
- Professional appearance and presentation
Supervisory Responsibility
This position has no direct supervisory responsibilities.
Physical Demands & Work Environment
- Duties are generally performed in an indoor office setting
- Use of computers, fax, copier, multi-line phone system, and other office equipment
- Regularly required to sit, stand, bend, kneel, climb, and lift up to 25 lbs; may occasionally lift up to 50 lbs
- May require reaching, pushing, and pulling
- Possible exposure to chemicals and/or blood borne pathogens (low to moderate risk)
- Overtime may occasionally be required
Travel
- This position does not require travel
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
#Admin3
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