Administrative Assistant
Chicago, IL
Category: Administrative
Reference ID: 10061003
Shortcut: http://addisongroup.gosnaphop.com/dsbVnK
Job Title: Administrative Assistant – 6-month contract
Location: Chicago, IL
Industry: Financial Services
Compensation: $25 – $28 / Hour
Work Schedule: Hybrid – 3 days onsite, 2 days remote
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is hiring for our client, a leading financial services firm located in downtown Chicago. The team operates in a dynamic, fast-paced investment banking environment and is seeking a polished, detail-oriented Administrative Assistant to provide high-level support to the department. This role offers excellent exposure within a professional organization and the opportunity to strengthen your administrative career in a corporate setting.
Job Description:
This Administrative Assistant will provide day-to-day operational and administrative support to a busy investment banking team. The ideal candidate thrives in a fast-moving, professional environment and has experience coordinating schedules, managing travel, and processing expenses in a corporate or financial services setting.
Key Responsibilities:
- Provide comprehensive administrative support to the investment banking team and assist other administrative staff as needed.
- Manage complex calendars, coordinate internal and external meetings, and arrange travel logistics (domestic and international).
- Prepare correspondence, meeting materials, and client-facing documents with accuracy and confidentiality.
- Process and reconcile expense reports and invoices using Concur.
- Maintain organized records and databases to ensure efficient access to information.
- Support department operations including project coordination, vendor communication, and office management tasks.
- Collaborate cross-functionally to assist with events, meetings, and special projects.
Qualifications:
- 3–5 years of administrative experience, ideally in a professional, legal, or financial services environment.
- Strong attention to detail, professionalism, and polished communication skills.
- Proficient in Microsoft Office Suite; experience with Concur and Salesforce strongly preferred.
- Demonstrated ability to handle confidential information with discretion.
- Strong organizational skills with the ability to multitask and prioritize effectively.
Additional Details:
- Hybrid role based in Chicago’s Loop area.
- Equipment provided by the client.
- Long-term contract (minimum 6 months, potential to extend).
Perks:
- Opportunity to gain exposure in the investment banking industry.
- Beautiful downtown office with a collaborative and professional team.
- Excellent resume-building experience with a well-known financial institution.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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