Administrative Assistant
Chicago, IL
Category: Administrative
Reference ID: 10062347
Shortcut: http://addisongroup.gosnaphop.com/6QB06r
Job Title: Administrative Assistant
Location: Chicago, IL (Hybrid – Onsite 3–4 days/week)
Industry: Professional Services
Compensation: $25–$30/hour
Work Schedule: Monday–Thursday onsite; Fridays remote
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is hiring on behalf of our client, a fast-growing, technology-focused investment organization. The team is expanding and requires additional administrative support during a busy period. The environment is polished, fast-paced, and highly professional, offering exposure to HR operations, recruiting processes, and executive-level communication.
Job Description:
The Administrative Assistant will provide day-to-day support to the HR and recruiting teams, focusing heavily on data management, scheduling, and general administrative functions. This is a great opportunity for a detail-oriented professional who thrives in structured, high-performance environments.
Key Responsibilities:
- Enter and maintain accurate data across HR, ATS, and tracking systems
- Coordinate interview scheduling, candidate communication, and recruiting logistics
- Assist with HR workflows, including inbox management and responding to general requests
- Update system records during an HRIS transition
- Prepare documents, reports, and internal summaries as needed
- Manage shared inboxes and route communications to the appropriate team members
- Support a range of administrative tasks to ensure smooth team operations
Qualifications:
- 3–5 years of administrative experience
- Experience in professional services, financial services, or investment environments a plus
- Strong Microsoft Office skills (Excel, Outlook, PowerPoint)
- Highly organized with excellent attention to detail
- Ability to manage multiple priorities in a fast-paced setting
- Strong written and verbal communication skills
- Professional presence and polished interpersonal skills
- Comfortable handling confidential information
Additional Details:
- Contract for 3 to 4+ months
- Business casual environment
- Works closely with a small, collaborative HR team
Perks:
- Exposure to HR operations and high-level recruiting processes
- Opportunity to work with a polished, well-established team
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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