Administrative Assistant
New York, NY
Category: Administrative
Reference ID: 10060823
Shortcut: http://addisongroup.gosnaphop.com/wpmikI
Job Title: Administrative Assistant
Location: New York, NY
Industry: Legal
Pay: $70,000 – $120,000 annually (based on experience)
Benefits: This position is eligible for: Dental, Vision, Medical, 401(k)
About Our Client:
Our client is a leading global law firm known for handling complex, high-profile legal matters across multiple practice areas. The firm values collaboration, professionalism, and providing world-class support to attorneys and clients alike.
Job Description:
Addison Group is seeking a detail-oriented Administrative Assistant to support senior attorneys within our client’s Mergers & Acquisitions (M&A) practice. This role requires strong organizational skills, discretion, and the ability to thrive in a fast-paced, professional legal environment. The ideal candidate will have prior large law firm experience and a proven ability to manage multiple priorities with efficiency and accuracy.
Key Responsibilities:
- Provide day-to-day administrative support to assigned partners and legal teams.
- Manage busy calendars, schedule meetings, and coordinate travel logistics.
- Serve as the primary point of contact and gatekeeper for assigned attorneys.
- Draft, revise, and prepare legal correspondence, documents, and presentations.
- Track deal milestones, maintain detailed checklists, and monitor key deadlines.
- Liaise with finance, legal, and business development teams to ensure timely completion of projects.
- Assist with onboarding and integration efforts related to acquisitions.
- Enter attorney time, process expenses, and prepare client billing materials.
- Maintain confidentiality and professionalism while handling sensitive information.
- Collaborate with colleagues to ensure seamless coverage and departmental support.
Qualifications:
- Bachelor’s degree required.
- 3–5 years of administrative experience in a law firm; M&A or corporate practice exposure preferred.
- Proficiency in Microsoft Office Suite; experience with Aderant is a plus.
- Strong attention to detail, excellent written and verbal communication skills.
- Ability to prioritize competing deadlines and work independently in a fast-paced environment.
- Professional demeanor and commitment to confidentiality.
- Proven track record of reliability and stable work history.
Additional Details:
- Full-time, onsite position in Midtown Manhattan (Monday–Friday, 9:30 am – 5:30 pm; overtime as needed).
- Comprehensive benefits package available.
- Interviews will be conducted in a two-step process with management and department leadership.
Perks:
- Competitive pay and performance-based incentives.
- Opportunity to support high-profile legal matters in a top-tier professional environment.
- Collaborative and supportive office culture with long-term career growth potential
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
#Admin4
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