Role: Billing Specialist

Location: New York, NY (Midtown) 

Pay Rate Range: $90000 - $100000 / Year

Internal Job ID: 10023402

NYC Law Firm is seeking a Billing Specialist assists attorneys with the preparation of bills for clients, ensuring that the client bills are processed timely and in accordance with the client agreement. The Billing Specialist answers billing questions and researches billing related issues, prepares and distributes billing proformas, invoices, and billing related reports. The Billing Specialist acts as the billing advisor to attorneys and the legal secretaries, ensuring that all transactions are recorded according to accounting standards. The Billing Specialist regularly collaborates with other accounting departments, including ebilling, Accounts Receivable, Cash Applications, Cost Recovery, Pricing, Client Arrangements, Accounts Payable and Revenue Management, to help minimize any financial exposure to the Firm.

Job Responsibilities:

• Performs daily billing activities to support partners, attorneys, and clients.
• Responsibilities include but are not limited to Proforma generation and edits, creating timecard summaries, updating matter and Timekeeper rates, and running client reports at the request of the partners and attorneys.
• Ensure timeliness, accuracy, and acceptance of invoices on a monthly basis. Follow up with Billing partners and others in order to resolve client billing issues and ensure invoices are approved and billed.
• Understands and ensures correct implementation of client Outside Counsel Guidelines and fee terms.
• Ensures electronic invoices are processed accurately and efficiently. Timely resolves any rejections or reductions of electronic invoices.
• Demonstrates professional and developed communication skills. Ability to deal professionally and courteously with partners, attorneys, legal secretaires, accounting staff, vendors and clients of the Firm while observing confidentiality of client and Firm matters.
• Must be highly detail-oriented with the ability to handle multiple tasks in a fast-paced environment.
• Other duties as assigned.

Requirements:

·        Bachelor's degree or a minimum of two years of related experience

·        Proficiency in MS Word and Excel

·        Understanding of general accounting principles as they apply to Billings and A/R

·        Excellent math aptitude

·        Previous law firm experience

·        Implementation of, or exposure to various client billing agreements

·        Experience with electronic billing and electronic billing vendors

·        Knowledge of Elite, Microsoft Word, Excel, and Office

Why choose Addison Finance & Accounting?

• Pay: We negotiate high salaries using U.S. Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses
• Permanent Employment: Many of Addison’s Finance & Accounting job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers from renowned organizations
• Options: You are presented multiple employment options near your home
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.