Executive Assistant Office Manager
Irvine, CA
Category: Administrative
Reference ID: 10062455
Shortcut: http://addisongroup.gosnaphop.com/gTEQwW
Job Title: Executive Assistant / Office Manager
Location (city, state): Newport Beach, CA
Industry: Real Estate
Pay: $65,000–$75,000 annually + discretionary bonus
Benefits: 100% employer funded medical, dental, and life insurance
About Our Client:
Addison Group is partnering with a well-established, fast-paced real estate organization seeking a polished and dependable Executive Assistant/Office Manager. This role supports senior leadership such as the President & CEO, while ensuring the office operates smoothly day-to-day. The ideal candidate thrives in a multitasking environment, enjoys being the go-to resource, and takes pride in providing exceptional support.
Job Description:
This role requires a seasoned EA who takes pride in producing accurate, high-quality work. The team is looking for someone who anticipates needs, stays ahead of scheduling and operational demands, and maintains structure without being asked. The ideal candidate is proactive, organized, and confident managing both executive support and office oversight with minimal supervision.
Key Responsibilities:
Executive Support
- Manage high-volume and dynamic executive calendars.
- Coordinate domestic and occasional international travel arrangements.
- Prepare, submit, and track accurate expense reports.
- Assist with preparing agendas, meeting materials, and follow-up notes.
- Maintain organized executive files, documentation, and budget-related materials.
- Handle sensitive and confidential information with discretion.
- Provide general administrative assistance to senior leadership as needed.
Office Management
- Oversee office supply inventory, ordering, and restocking.
- Manage incoming/outgoing mail, packages, and deliveries.
- Coordinate office events, meetings, celebrations, and team gatherings.
- Liaise with vendors, building management, and service providers.
- Address minor equipment or facility issues and arrange repairs.
- Keep shared office spaces clean, organized, and presentable.
- Assist with lunch orders, catering, and meeting refreshments.
Qualifications:
- 2–5 years of Executive Assistant, Office Manager, or administrative experience.
- Bachelor’s degree required.
- Strong written and verbal communication skills.
- Highly organized, proactive, and detail-oriented.
- Comfortable supporting senior leadership and interacting with internal/external stakeholders.
- Ability to manage multiple priorities and meet deadlines.
- Tech-savvy with the ability to learn new tools quickly and troubleshoot minor issues.
Additional Details:
This is a full-time, onsite role supporting an engaged and collaborative leadership team. The ideal candidate is dependable, solutions-oriented, and able to adapt to changing priorities within a fast-paced environment.
Perks:
- Competitive compensation + discretionary bonus
- Collaborative and supportive work culture
- Opportunity to work directly with senior leadership
- Standard office perks (events, lunches, team activities)
Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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