Legal Admin Assistant
Scottsdale, AZ
Category: Administrative
Reference ID: 10081438
Shortcut: http://addisongroup.gosnaphop.com/oAchtl
Job Title: Legal Admin Assistant
Location (city, state): Scottsdale, AZ
Compensation: $70,000-$80,000 annually, with some flexibility for highly qualified candidates
Industry: Legal / Litigation
Benefits: This position is eligible for
- 401(k) with up to 5% company match
- Medical insurance, including an option with 100% employee premium coverage
- Dental insurance
- Vision insurance
- Health Savings Account
- Company-paid life insurance
- Paid Time Off
- 10 days of vacation to start, increasing with tenure
- 48 hours of sick time annually
About Our Client:
Addison Group is hiring on behalf of our client, a well-established litigation-focused law firm in Scottsdale. The firm offers a collaborative, personable environment where legal professionals have the opportunity to gain exposure to a variety of responsibilities rather than working within highly segmented departments. This is a busy but supportive office where employees work closely with attorneys and have the opportunity to develop a broad range of legal administrative skills.
Job Description:
Our client is seeking an experienced Legal Admin Assistant to provide administrative and litigation support to a small team of attorneys. The ideal candidate will have strong law firm experience, familiarity with litigation procedures and court filings, and the ability to manage competing priorities in a fast-paced environment. This role is fully onsite and offers the opportunity to work closely with attorneys while developing a broad understanding of legal operations.
Key Responsibilities:
- Provide day-to-day administrative and legal support to approximately 2-3 attorneys.
- Prepare, organize, and maintain litigation-related documents, pleadings, correspondence, and other legal materials.
- Complete electronic filings with state and federal courts while following applicable court requirements and procedures.
- Monitor calendars, deadlines, court dates, meetings, and other time-sensitive matters.
- Coordinate meetings and maintain organized communication with attorneys, clients, vendors, and other parties.
- Manage and organize electronic documents using document management systems.
- Assist with legal correspondence, document preparation, and other written materials.
- Provide support with basic settlement and accounting-related tasks, including calculating fees and distributing funds. Training will be provided.
- Proactively manage daily priorities and follow through on time-sensitive requests.
- Support attorneys and the broader legal team as needed in a busy office environment.
Qualifications:
- Minimum of 3-5 years of legal experience within a law firm; 5+ years is preferred.
- Experience supporting litigation matters and familiarity with litigation procedures.
- Demonstrated experience preparing and submitting electronic filings in state and federal courts.
- Knowledge of court rules, filing requirements, and litigation deadlines.
- Experience working with litigation documents, pleadings, and docketing-related responsibilities.
- Multi-state litigation experience is preferred, particularly experience involving California matters.
- Strong proficiency with Microsoft Office.
- Experience with Law Toolbox or similar calendaring/deadline management platforms.
- Familiarity with NetDocuments, Centerbase, or comparable legal technology platforms is preferred.
- Strong written and verbal communication skills.
- Excellent organization and attention to detail.
- Ability to manage multiple priorities while maintaining accuracy.
- Associate or bachelor's degree is preferred, though equivalent legal experience may be considered.
Additional Details:
- Direct-hire, permanent opportunity
- Immediate opening
- Schedule: Monday-Friday, 8:00 AM-5:00 PM
- 100% onsite; this is not a hybrid position
- Supports approximately 2-3 attorneys and works closely with the firm's administrative leadership
- Candidates should be comfortable working in a high-volume environment where priorities may shift throughout the day.
- The position requires someone who is proactive, dependable, resourceful, and comfortable taking initiative.
- The ideal candidate is interested in building a long-term career as a legal administrative professional.
- Training will be provided for settlement-related accounting responsibilities.
- Annual merit review following the employee's first full year of employment.
- Interview process includes an initial interview followed by a second round with attorneys.
Perks:
- Personalized, collaborative work environment
- Opportunity to gain exposure to a wide variety of legal and administrative responsibilities
- Work directly with attorneys rather than supporting a large group of attorneys
- Supportive team with a low-ego, approachable culture
- Consistent Monday-Friday schedule with employees expected to leave on time
- Opportunity to become a versatile legal professional with exposure across multiple areas of the firm
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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