Project Billing Coordinator
Dallas, TX
Category: Finance and Accounting
Salary: 31.25 Per Hour
Reference ID: 10038925
Shortcut: http://addisongroup.gosnaphop.com/WUQDcv
Job Title: Billing Coordinator - Project Support
Location: Dallas, TX (Fully in office)
Industry: AEC (Architecture, Engineering, and Construction)
Pay: $62-70K
About Our Client:
Our client is a well-established company within the AEC industry, committed to delivering high-quality projects while maintaining a strong focus on organizational efficiency. They are currently looking to expand their team with a Billing Coordinator who will play a vital role in supporting project billing and financial operations.
Job Description:
The Billing Coordinator will manage project setup, billing processes, and ensure that all financial tasks related to the project lifecycle are handled efficiently and accurately. This role will require close collaboration with Project Managers, consultants, and senior leadership to ensure the timely and accurate invoicing of billable projects.
Key Responsibilities:
- Set up new projects following company policies, ensuring all details are correct and complete.
- Review and validate client and consultant contracts to ensure proper project budgets and billing terms.
- Communicate with Project Managers, Shareholders, and senior leadership regarding contract documents, change orders, and billing approvals.
- Maintain organized and up-to-date project billing folders with all necessary documentation.
- Prepare draft and final invoices for billable projects, ensuring compliance with agreements and approvals.
- Resolve any unbilled issues and ensure invoices are issued promptly.
- Assist the consultant accounts payable team with validating consultant invoices and answering questions about billing.
- Identify areas for improvement in the billing cycle and communicate opportunities to enhance efficiency.
- Work with the Cash Receipts team to resolve discrepancies in client payments.
- Generate and distribute financial reports to the Project Managers and other financial stakeholders.
- Write off uncollectible receivables in line with company policies.
- Assist with special financial analyses and reports for management.
- Support year-end audits and other regulatory requirements.
Qualifications:
- High attention to detail and strong organizational skills.
- Excellent written and verbal communication abilities.
- Minimum of 5 years of experience in billing or related financial roles, ideally in the AEC industry.
- Proficiency in Microsoft Word and Excel.
- Strong mathematical and analytical skills.
- Ability to manage deadlines in a high-paced environment.
- Experience with Deltek Vantagepoint or similar billing systems is preferred.
Perks:
- Competitive salary with opportunities for growth.
- Comprehensive benefits package, including health, dental, and vision insurance.
- Generous PTO and paid holidays.
- Collaborative and supportive work environment.
- Opportunity to work with a leading company in the AEC industry.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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