Accounts Payable Specilaist
Los Angeles, CA
Category: Finance and Accounting
Reference ID: 10057331
Shortcut: http://addisongroup.gosnaphop.com/pPwtPz
Title: Accounts Payable Specialist
Location: Los Angeles, CA
Pay: $28 –$30 / hour
Benefits: This position is eligible for medical, dental, vision and 401k.
About the Role:
We are seeking a detail-oriented and analytical Accounts Payable Specialist to join our growing team. This role is focused on expense coding and requires strong critical thinking skills to properly classify and record non-PO invoices across multiple entities. The ideal candidate has experience in a large company environment, is comfortable working with complex general ledger structures, and can adapt to an evolving business with new entities and changing processes.
Key Responsibilities:
- Review and process non-PO invoices, applying judgment to determine whether expenses should be coded as fixed assets (e.g., office equipment), prepaids (leases, subscriptions), or operating expenses (events, sponsorships, services).
- Code invoices to the correct GL sub-accounts across multiple entities, cost centers, departments, and locations, using documentation as guidance while exercising critical thinking for exceptions.
- Research, document, and resolve complex items such as intercompany chargebacks and expenses that don’t fit standard templates.
- Maintain accurate vendor and expense records; take detailed notes on coding decisions and field definitions to support consistency and knowledge sharing.
- Leverage OCR invoice technology to review prepopulated fields while ensuring manual accuracy and compliance.
- Collaborate with team members to resolve open questions efficiently by compiling and addressing issues in batches with supervisors.
- Support ongoing centralization of AP, including integration of international entities, currencies, and VAT considerations (training provided).
- Assist in month-end close activities as needed, including reconciliations and reporting.
Qualifications:
- 3+ years of accounts payable experience; large company or multi-entity experience strongly preferred.
- Strong understanding of expense coding, accruals, prepaids, and fixed assets.
- Experience working primarily with non-PO invoices (beyond standard 2/3-way match processes).
- Ability to navigate complex GL structures and apply critical thinking to new or unique transactions.
- Excellent organizational skills with a habit of documenting processes and decisions clearly.
- Strong Excel skills (VLOOKUP, PivotTables) required; Oracle and international AP (VAT, FX) experience a plus, but not required.
- Comfortable working in a dynamic environment with evolving processes.
What We Offer:
- Contract role with the possibility of conversion to full-time based on performance and business needs.
- Exposure to complex, global AP operations including international entities, currencies, and VAT.
- Hands-on experience in a centralization initiative with opportunities to build best practices.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the compa
ny has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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