Administrative Assistant to VP
Chicago, IL
Category: Administrative
Reference ID: 10077097
Shortcut: http://addisongroup.gosnaphop.com/oDZwCA
Job Title: Administrative Assistant to VP
Location: Chicago, Illinois - Southside
Industry: Nonprofit / Healthcare
Compensation: $25 – $30 / hour
Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | Hybrid Schedule (3 days onsite, 2 days remote)
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is hiring on behalf of our client, a mission-driven nonprofit organization in the behavioral health space. This opportunity offers strong visibility with executive leadership and long-term growth potential as the organization continues to expand its clinic operations.
Job Description:
Our client is seeking a polished and highly organized Administrative Assistant to support a Vice President in the behavioral health division. This individual will serve as a trusted partner to executive leadership, helping manage day-to-day operations, communications, scheduling, and strategic initiatives. The ideal candidate is proactive, detail-oriented, and capable of handling confidential information in a fast-paced professional environment.
Key Responsibilities:
- Provide high-level administrative support to executive leadership within the Behavioral Health division
- Manage a complex calendar, coordinate meetings, and prioritize scheduling needs
- Prepare presentations, reports, meeting materials, and executive correspondence
- Serve as a liaison between leadership, internal departments, and external partners
- Take detailed meeting notes and track follow-up items to ensure timely completion of projects and initiatives
- Assist with organizing priorities, timelines, and operational workflows for the department
- Handle sensitive and confidential information with professionalism and discretion
- Support special projects and departmental initiatives as needed
- Coordinate logistics for meetings, events, and occasional off-site visits
- Troubleshoot basic technology or presentation issues as needed
Qualifications:
- Bachelor’s degree required
- 3+ years of administrative or executive support experience
- Experience supporting senior leadership or executive-level professionals
- Strong organizational, multitasking, and time management skills
- Excellent written and verbal communication abilities
- High attention to detail and ability to manage competing priorities
- Professional, polished, and personable demeanor
- Proficiency with Microsoft Office Suite, Outlook, Teams, and virtual meeting platforms
- Ability to work independently while maintaining strong collaboration across teams
- Healthcare or nonprofit experience is a plus
- Bilingual English/Spanish is a plus
- Must have reliable transportation
Additional Details:
- Hybrid work environment with onsite work Tuesday–Thursday
- Office has onsite parking available
- Contract-to-hire opportunity with potential for long-term growth
Perks:
- Opportunity to work closely with executive leadership
- Potential for career advancement as new clinic locations expand
- Collaborative and mission-focused team culture
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
-
Senior Administrative Coordinator
Chicago, IL
Job Title: Senior Administrative Coordinator Industry: Nonprofit Location: Chicago, IL - Southside Assignment Type: Contract-to-Hire Pay: $28.00 - $30.00 per hour Work Schedule: Monday-Friday | 8:00 AM - 5:00 PM | 100% Onsite Benefits: This position is...
Recommended
-
Executive Assistant
San Antonio, TX
Job Title: Executive Assistant Location: San Antonio, TX Industry: Financial Services Pay: $75,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-established ...
Recommended
-
Executive Coordinator
San Antonio, TX
Job Title: Executive Coordinator Location: San Antonio, TX Industry: Financial Services Pay: $70,000-$75,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-es...
Recommended
-
Executive Assistant
Washington, DC
Job Title: Executive Assistant Industry: Trade Association / Nonprofit Location (city, state): Washington, DC Assignment Type: Direct Hire Pay: $104,000 - $116,000 / year Work Schedule: Hybrid — in-office Tuesday through Thursday Benefits: This positio...
Recommended
-
Bilingual Administrative Assistant
Long Island City, NY
Job Title: Executive/Administrative Assistant Industry: Facilities Services Location (City, State): Long Island City, NY Assignment Type: Direct Hire Pay: $60,000-$65,000 annually Work Schedule: Full-time | Monday-Friday | 8:00 AM-5:00 PM | Hybrid (3 d...
Recommended
-
Office Manager
District of Columbia
Job Title: Office Manager Industry: Professional Services / Consulting Firm Location (city, state): Washington, DC (Onsite) Assignment Type: Contract | Approximately 5-6 months Pay: $30- $34 / hour commensurate with experience Work Schedule: Monday – F...
Recommended
-
Training Assistant
Montgomery Village, MD
Job Title: Training Assistant Industry: Nonprofit / Social Services Location (City, State): Gaithersburg, MD (Fully In Office) Assignment Type: Contract-to-Hire Pay: $24.00–$26.00 per hour (based on experience) Work Schedule: Monday–Friday, 9:00 AM–5:0...
Recommended
-
Office Administrator
Washington, DC
Job Title: Office Administrator Industry: Professional Services / Consulting Location: Washington, DC (100% In Office) Assignment Type: Direct Hire Pay: $85000 – $105000 / Year (depending on experience) Work Schedule: Monday–Friday, 9:00 AM – 5:30 PM w...
Recommended
-
Administrative Coordinator
Chicago Metro Area, Illinois
Job Title: Administrative Coordinator Location: Chicago, IL Industry: Real Estate Investment Compensation: $65,000 - $80,000 annually, plus potential bonus Work Schedule: Monday- Friday 100% in office Benefits: This position is eligible for medical, de...
Recommended
-
Executive Assistant
San Francisco, CA
Job Title: Executive Assistant / Senior Administrator Location (city, state): San Francisco, CA (Hybrid) Industry: Professional Services / Consulting Pay: $91,000 – $99,000 base Benefits: This position is eligible for medical, dental, vision, and 401(k...
Recommended
-
Operations Coordinator
Vienna, VA
Job Title: Operations Coordinator Industry: Technology | AI & Infrastructure Location (city, state): Vienna, VA Assignment Type: Contract-to-Hire Pay: $35 $38 / hour Work Schedule: Monday-Friday | 9:00 AM-5:00 PM | 100% Onsite Benefits: This position i...
Recommended
-
Executive Associate and Project Lead
Anywhere
Job Title: Executive Associate and Project Lead Industry: Nonprofit / Philanthropy Location: Remote (EST or CST preferred) Assignment Type: Direct Hire Pay: $85,000 to $120,000 commensurate with experience Work Schedule: Monday through Friday, 9am to 5...
Recommended
-
Program Associate
Washington, DC
Job Title: Program Associate Industry: Nonprofit Advocacy Location (city, state): Washington, DC Assignment Type: Contract (4-8 weeks) Pay: $20/hr-$24/hr (depending on experience) Work Schedule: Part-time schedule, approximately 20 hours per week, Mond...
Recommended
-
Executive Assistant
Fort Worth, TX
Job Title: Executive Assistant Industry: Professional Services / Accounting Location (City, State): Fort Worth, TX Assignment Type: Contract-to-Hire (90 Days) Pay: $36.00–$43.00/hour during the contract period, with an increase upon permanent hire Work...
Recommended
-
Accreditation Specialist
Rosemont, IL
Job Title: Accreditation Specialist Location: Rosemont, IL (Hybrid) Industry: Association / Non-Profit / Higher Education Pay: $70,000 – $85,000 / Annually Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: A...
Recommended
-
Executive Assistant
District of Columbia
Job Title: Executive Assistant Industry: Professional Services / Administrative Operations Location: Washington, DC (Onsite) Assignment Type: Contract (3–4 months) Pay: $34-38/hour (commensurate with experience) Work Schedule: Monday–Friday | Standard ...
Recommended
-
Executive Assistant
Wayne, PA
Position Title: Executive Assistant Location: Wayne, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: This pos...
Recommended
-
Executive Assistant
Philadelphia, PA
Position Title: Executive Assistant Location: Philadelphia, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: T...
Recommended
-
Legal Assistant
Denver Metro Area, Colorado
Job Title: Legal Assistant (Corporate) Location: Englewood, CO Industry: Legal – Corporate & Real Estate Pay: $38 – $43 per hour +quarterly bonus potential Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client: Ad...
Recommended
-
Executive Assistant
Tulsa, OK
Job Title: Executive Assistant Industry: Corporate Administration Location (City, State): Tulsa, OK Assignment Type: Full-Time Pay: Competitive; based on experience Work Schedule: Monday–Friday, standard business hours Benefits: This position is eligib...
Recommended
-
Database Coordinator
Tulsa, OK
Job Title: Database Coordinator Industry: Nonprofit / Charitable Organization Location (City, State): Tulsa, OK Assignment Type: Contract (3-5 weeks) Pay: $20-25/hr Work Schedule: Monday–Friday, 8:00 AM–4:00 PM About The Company: Our client is a missio...
Recommended
-
Administrative Assistant
Dallas, TX
Job Title: Administrative Assistant Location: Dallas, TX Schedule: Monday–Friday | 8:00–4:00 or 8:30–4:30 (flexibility for occasional after-hours events required) Employment Type: Contract-to-Hire Pay Rate: $36.00–$43.00 per hour Industry: Education Be...
Recommended
-
Interim Operations Manager
Chicago, IL
Job Title: Interim Operations Manager Industry: Commercial Real Estate Location: Chicago, IL – River West area Assignment Type: Contract (3–6 Months) Pay: $40–$50/hour Work Schedule: 100% Onsite, 8:00 AM – 5:00 PM Benefits: This position is eligible fo...
Recommended
-
Events & Field Marketing Manager
Chicago, IL
Job Title: Events & Field Marketing Manager Industry: B2B SaaS Location: Chicago, IL Assignment Type: Direct Hire Pay: $90,000–$115,000 annually (plus bonus potential) Work Schedule: Monday–Friday, 8:00 AM–5:00 PM, 100% Onsite Benefits: This position i...
Recommended
-
Part-time Workplace Coordinator
New York City Metro Area, New York
Job Title: Part-Time Workplace Operations Specialist Industry: Nonprofit / Workplace Operations / Office Administration Location (City, State): New York, NY (Midtown Manhattan) Assignment Type: Contract (Potential Contract-to-Hire) Pay: $22.00-$24.00/h...
Recommended
-
Legal Executive Assistant
New York City Metro Area, New York
Job Title: Legal Executive Assistant Industry: Legal Services Location (City, State): New York, NY Assignment Type: Direct Hire Pay: $85,000-$120,000 annually Work Schedule: Full-time | Monday-Thursday Onsite | Friday Remote | 9:30 AM-5:30 PM Benefits:...
Recommended
-
Administrative Assistant
Fort Worth, TX
Job Title: Administrative Assistant Location: Fort Worth, TX Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (Onsite) Type of Employment: Direct Hire Compensation: $25 to $30 / Hour Industry: Professional Services Benefits: This position is eligibl...
Recommended
-
Operations Assistant
Nassau-Suffolk Metro Area, New York
Job Title: Operations Administrative Assistant Industry: Facilities Services Location: Mineola, NY Assignment Type: Direct Hire Pay: $52,000 – $55,000 annually + overtime eligibility Work Schedule: Monday–Friday | 8:00 AM–5:00 PM | 40 hours/week | 100%...
Recommended
-
Administrative Assistant
Fort Worth, TX
Job Title: Administrative Assistant Location: Fort Worth, TX Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (Onsite) Type of Employment: Contract to Hire Compensation: $25.00 to $29.00 per hour Industry: Professional Services Benefits: Health, Den...
Recommended
-
Executive Assistant
Denver, CO
Job Title: Executive Assistant Location: Downtown Denver, CO Industry: Financial Services Pay: $75,000-$85,000 + annual bonus Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client Our client is a well-established ...
Recommended