AP Specialist
Long Island City, NY
Category: Finance and Accounting
Reference ID: 10068100
Shortcut: http://addisongroup.gosnaphop.com/oAzqlS
Role: AP Specialist
Pay: $55,000 - $65,000 / year
Benefits: This role is eligible for medical, dental, vision and 401k.
Queens based property management company is seeking an Accounts Payable Specialist to join a growing team. Individual will facilitate the processing of the company’s outgoing payments and maintain accurate financial records. This role will be key in processing invoices, verifying payment approvals, managing vendor accounts, and ensuring that all accounts payable transactions are completed promptly, accurately, and with an excellent customer service approach.
Responsibilities:
- Review, code, and process incoming invoices.
- Verify that invoices match the appropriate work orders and receipts.
- Ensure accuracy in pricing, terms, and payment schedules.
- Ensure invoices are compliant with company policies and vendor agreements.
- Prepare and process payments, including checks, electronic payments, and ACH transfers.
- Maintain vendor payment terms and schedules to ensure timely payments.
- Monitor and reconcile vendor statements to resolve discrepancies.
- Follow up on overdue accounts and communicate with vendors to facilitate payment.
- Maintain organized records of all account's payable transactions.
- Prepare and maintain reports on accounts payable activities.
- Support audits by providing necessary documentation and information.
- Establish and maintain positive relationships with vendors.
- Respond to vendor inquiries and resolve any issues related to payments or invoices.
- Assist in month-end closing processes, including account reconciliations.
- Collaborate with the accounting team to ensure accurate financial reporting.
- Ensure compliance with company policies and relevant regulations.
- Assist in developing and improving accounts payable procedures.
- Assist the Controller by providing accounts payable documentation during audits, as needed.
Qualifications and Competencies:
- Bachelor's degree in finance, Accounting, or a related field is preferred.
- Minimum of 1-3 years of proven experience in Billing, Accounts Receivable, or Finance.
- Demonstrated working knowledge of NetSuite or similar ERP systems and Microsoft Office Suite.
- Knowledgeable about Accounts Payable portals such as Tipalti, COUPA, etc.
- Strong analytical mindset – the ability to analyze and interpret data to draw accurate conclusions, prioritize work, and elevate concerns appropriately.
- Must possess strong client relations skills, including active listening, professional demeanor, understanding, account knowledge, adaptability, and follow-through.
- Must be highly organized with great attention to detail and a high standard for accuracy.
- Exceptional communication skills, both verbal and written.
- Excellent facilitation and interpersonal skills, with the ability to liaise positively with all levels of management.
- Self-starter able to work with high urgency to meet deadlines.
Equal Employment Opportunties to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Company complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
IND 002-003
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