Project Accountant
New York, NY
Category: Finance and Accounting
Reference ID: 10084454
Shortcut: http://addisongroup.gosnaphop.com/huefBH
A NYC based construction company is looking for a project accountant to join an established team ASAP.
Position: Project Accountant
Pay Rate: $45-$55/hr
Benefits: This role is eligible for medical, dental, vision, and 401(k).
KEY RESPONSIBILITIES
- Oversee the monthly billing cycle for an assigned portfolio of client projects, ensuring accuracy and timely processing.
- Generate, review, and distribute client invoices in accordance with contractual terms and billing schedules.
- Review consultant expenses, vendor invoices, and reimbursable costs in collaboration with project managers.
- Process consultant invoices and ensure all required backup documentation is collected and submitted according to client-specific guidelines.
- Monitor compliance with internal policies and individual client billing and expense procedures.
- Collaborate with the Paris-based accounting team to coordinate invoicing and financial administration for international projects.
- Oversee the financial performance of assigned projects, monitoring budgets, revenue, expenses, and overall profitability.
- Review project financials, identify budget variances, and investigate discrepancies to ensure accurate reporting.
- Work closely with project managers to address financial concerns and resolve billing or project accounting issues.
- Track unbilled fees, remaining project budgets, and potential opportunities for additional revenue through supplemental services.
- Assist senior leadership with project forecasting, budget development, and financial performance analysis.
- Identify opportunities to strengthen project accounting procedures, reporting capabilities, and financial controls.
- Manage accounts receivable activity and monitor outstanding balances to support timely client payments.
- Coordinate collection efforts with the Finance Director, CFO, and project management teams.
- Prepare and distribute client account statements while addressing questions related to invoices, payment status, billing adjustments, and outstanding balances.
- Communicate with consultants to obtain outstanding invoices, secure necessary approvals, and resolve discrepancies or requested revisions.
- Maintain consistent follow-up on overdue receivables and help minimize outstanding balances.
- Establish new project accounts and ensure proper setup within the firm's project accounting system.
- Maintain accurate project records, financial data, and project identification and numbering conventions.
- Provide additional accounting and financial operations support as needed to assist the broader finance team.
QUALIFICATIONS
- Bachelor's degree in Accounting, Finance, Business Administration, or a related discipline.
- Minimum of 5 years of experience in accounting, project accounting, or a related financial operations role.
- Hands-on experience with Deltek Vantagepoint is required. Candidates with experience using comparable integrated project accounting platforms may be considered; however, direct Deltek Vantagepoint experience is strongly preferred.
- Solid knowledge of project accounting principles, client billing procedures, and financial reporting.
- Demonstrated experience managing accounts receivable, collections, invoicing, and expense reconciliation.
- Advanced Microsoft Excel proficiency, including pivot tables, lookup functions, and financial reporting.
- Strong organizational skills with the ability to independently manage multiple deadlines and competing priorities.
- Excellent verbal and written communication skills, with the ability to build relationships across project teams, clients, and finance leadership.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
IND 002-003
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