Administrative Assistant – Events & Webinars
Washington, DC
Category: Administrative
Reference ID: 10070885
Shortcut: http://addisongroup.gosnaphop.com/8lGBRl
Job Title: Administrative Assistant (FY26 Initiative)
Industry: Nonprofit / Policy & Advocacy Support
Location (city, state): Washington, DC (Hybrid)
Assignment Type: Contract (through end of December)
Pay: $24 – $26 / hr (depending on experience)
Work Schedule: Full-time, 40 hours/week (standard 9–5 with core hours 10–2; occasional flexibility needed for cross-time zone coordination)
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is hiring on behalf of our client, a mission-driven nonprofit focused on policy and advocacy work at the national level. The organization partners with affiliates and stakeholders across the country to support large-scale initiatives, events, and programs that advance community impact and public policy priorities.
Job Description:
This role provides administrative and coordination support to a fast-moving policy and advocacy team, with a strong focus on campaign and webinar execution. You will help ensure virtual events run smoothly from planning through follow-up while supporting communication, scheduling, and stakeholder coordination across internal teams and external partners.
Key Responsibilities:
- Coordinate and support webinars and virtual events end to end (invitations, registration, reminders, speaker logistics, follow-ups)
- Manage outreach lists and communication workflows using event and CRM tools
- Set up and monitor Zoom webinars, including day-of support and troubleshooting
- Support external-facing coordination with partners and affiliate organizations
- Manage complex calendars across multiple stakeholders and time zones
- Assist with meeting coordination, scheduling, and logistics for internal and external teams
- Prepare, format, and edit documents, presentations, and reports
- Support note-taking, communications, and post-event follow-up materials
- Process contract-related payments and support administrative tracking (Concur/SharePoint helpful)
- Maintain organization of files, templates, and shared documentation
Qualifications:
- Experience supporting webinars, virtual events, or campaign-style programs
- Strong calendar management experience across multiple stakeholders and time zones
- Experience in external-facing coordination (partners, clients, or affiliates)
- Excellent written communication and note-taking skills
- Strong organizational skills with the ability to manage multiple priorities
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams)
- Ability to work in a fast-paced, deadline-driven environment and adapt quickly
Additional Details:
- Hybrid schedule with required onsite presence on designated “common days” plus one additional flexible in-office day
- Occasional flexibility required for cross-time zone coordination and after-hours support
- Fast-paced environment with frequent events and stakeholder engagement across multiple regions
- Strong collaboration with internal teams and external partners at all levels of seniority
Perks:
- Opportunity to support high-visibility campaigns and national-level initiatives
- Exposure to cross-functional teams and external partner networks
- Hands-on experience with large-scale virtual event coordination
Addison Group is an Equal Opportunity Employer.
Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.
-
Administrative Coordinator
Chicago Metro Area, Illinois
Job Title: Administrative Coordinator Location: Chicago, IL Industry: Real Estate Investment Compensation: $65,000 - $80,000 annually, plus potential bonus Work Schedule: Monday- Friday 100% in office Benefits: This position is eligible for medical, de...
Recommended
-
Office Administrator
Washington, DC
Job Title: Office Administrator Industry: Professional Services / Consulting Location: Washington, DC (100% In Office) Assignment Type: Direct Hire Pay: $85000 – $105000 / Year (depending on experience) Work Schedule: Monday–Friday, 9:00 AM – 5:30 PM w...
Recommended
-
Director of Events and Management Education
Beltsville, MD
Job Title: Director of Events and Management Education Industry: Construction/Manufacturing Trade Association Location (City, State): Beltsville, MD (Hybrid - Remote on Friday's) Assignment Type: Direct Hire Pay: $100,000 – $110,000 annually (depending...
Recommended
-
Senior Admin Coordinator
Washington, DC
Job Title: Senior Admin Coordinator Industry: Travel and Hospitality Location (city, state): Remote, must be based in the Washington, DC metro area (DC, Maryland, or Virginia) Assignment Type: 6 month contract, with potential to extend based on perform...
Recommended
-
Event Coordinator
Chicago, IL
Job Title: Event Coordinator Location: Hybrid – Downtown Chicago (Tuesday, Wednesday, Thursday in-office; Monday and Friday remote) Industry: Association Management Compensation: $56,000 – $60,000 annually, plus eligibility for an annual discretionary ...
Recommended
-
Administrative Coordinator
Nashville, TN
Job Title: Administrative/Program Coordinator Location (City, State): Nashville, TN Industry: Nonprofit / Community Development Pay: $25.00 - $28.00/ Per Hour DOE Benefits: This position is eligible for Medical, Dental, Vision, and 401(k). About Our Cl...
Recommended
-
Revit Integrator (BIM Coordinator) – Contract
Chandler, AZ
Job Title: Revit Integrator (BIM Coordinator) – Contract Location (city, state): Chandler, AZ (85226) Candidates must reside within 60 miles of the Chandler hub. Compensation: $28–$30/hour, with flexibility for highly qualified candidates Benefits: Thi...
Recommended
-
International Logistics Specialist
Northbrook, IL
Job Title: International Logistics Specialist Location (City, State): Hybrid (3 days onsite / 2 days remote) Industry: Manufacturing Pay: $27 – $32 / hour (based on experience) Benefits: This position is eligible for medical, dental, vision, and 401(k)...
Recommended
-
Partner Marketing Coordinator
Washington, DC
Job Title: Partner Marketing Coordinator Industry: Travel and Tourism / Marketing Location (city, state): Washington, DC (Remote, local to the DMV area) Assignment Type: Contract, six months Pay: $26 to $29 per hour (depending on experience) Work Sched...
Recommended
-
Associate Project Manager (Remote)
San Francisco Metro Area, California
Job Title: Associate Project Manager (Contract) Location (city, state): Remote (United States) Industry: Events, Nonprofit, Mission-Driven Organizations Pay: $35–$45/hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Abou...
Recommended
-
Executive Assistant
San Antonio, TX
Job Title: Executive Assistant Location: San Antonio, TX Industry: Fuel Pay: $50,000–$55,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-established organi...
Recommended
-
Executive Assistant
Denver, CO
Job Title: Executive Assistant Location: Downtown Denver, CO Industry: Financial Services Pay: $75,000-$85,000 + annual bonus Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client Our client is a well-established ...
Recommended
-
Executive Assistant
Wayne, PA
Position Title: Executive Assistant Location: Wayne, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: This pos...
Recommended
-
Executive Assistant
Philadelphia, PA
Position Title: Executive Assistant Location: Philadelphia, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: T...
Recommended
-
Executive Assistant
San Antonio, TX
Job Title: Executive Assistant Location: San Antonio, TX Industry: Financial Services Pay: $75,000 annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-established ...
Recommended
-
Director of Brand & Creative Strategy
New York, NY
Job Title: Director of Brand & Creative Strategy Location (city, state): New York, NY (Hybrid) Industry: Education / Nonprofit / Marketing Pay: $110,000 – $128,000 / year Benefits: This role is eligible for medical, dental, and vision coverage; retirem...
Recommended
-
Customer Operations & Service Manager
Andover, MA
Job Title: Customer Operations & Service Manager Location (city, state): Andover, MA Industry: Manufacturing / Industrial Technology Pay: $125,000 – $150,000 DOE Benefits: Full benefits package (medical, dental, vision, PTO, and more) About the Role: W...
Recommended
-
Business Development Manager
Lake Forest, CA
Job Title: Business Development Manager Location (City, State): Remote (United States) Industry: Technology Solutions / Business Services Compensation: $110,000 - $120,000 base salary + discretionary bonus Work Schedule: Monday-Friday, 8:00 AM - 5:00 P...
Recommended
-
Attorney Support Assistant
Washington, DC
Job Title: Attorney Support Assistant Industry: Legal Services Location (city, state): Washington, DC Assignment Type: Direct Hire Pay: $90,000 - $110,000 annually (depending on experience) Work Schedule: Hybrid schedule, Monday through Thursday onsite...
Recommended
-
Assistant Property Manager
Plano, TX
Job Title: Assistant Property Manager Location: Plano, TX Work Schedule: Monday – Friday, standard business hours Type of Employment: Direct Hire Compensation: $65000 – $75000 / Year Industry: Commercial Real Estate / Property Management Benefits: This...
Recommended
-
Office Coordinator - Bilingual
Chicago, IL
Job Title: Office Coordinator - Bilingual Location: Chicago, IL – Near Midway Industry: Manufacturing Compensation: $45,000–$60,000 annually Work Schedule: 100% onsite | Monday–Thursday: 9-hour workdays | Friday: 4-hour workday Benefits: This position ...
Recommended
-
Senior Legal Counsel - North America
Grapevine, TX
Role: Senior Legal Counsel – North America Location: Grapevine, TX Salary: $200,000 - $210,000 / year Benefits: This role is eligible for Health, Life, Disability Insurance coverage, 401K, PTO and much more! A global leader in air and sea logistics, fr...
Recommended
-
Meeting & Events Coordinator
Dallas, TX
Job Title: Meeting & Events Coordinator Location (City, State): Dallas, TX Work Schedule: M – F, 8 am – 5 pm Type of Employment: Contract Compensation: $25 - $28 / hour Industry: Professional Services Benefits: This role is eligible for medical, dental...
Recommended
-
Commercial Construction General Manager
Austin-Round Rock-San Marcos Metro Area, Texas
Job Title: Branch Manager – Commercial Construction & Development Operations Location: Austin, TX Job Type: Full-Time | Permanent Compensation: $125,000 – $130,000 + bonus Benefits: Medical, Dental, Vision, 401k Our client is a well-established and rap...
Recommended
-
Program Coordinator
District of Columbia
Job Title: Program Coordinator Industry: Non-Profit / Trade Association Location: Washington, DC (Hybrid) Pay: $20-23/hour (based on experience) Type: Contract (3-5 months) Hours: Monday - Friday | 37.5 hours/week Benefits: Eligible for Dental, Vision,...
Recommended
-
Sr. Manager, Performance Creative DCO
Hampton, NH
Title: Sr. Manager, Performance Creative DCO Location: Hampton, New Hampshire OR Boston, Massachusetts Salary: $120,000 - $135,000 / Annually Benefits: This position is eligible for medical, disability, life, 401(k), and PTO. Position is not eligible f...
Recommended
-
Bilingual Human Resource Generalist
Austin, TX
Job Title: HR Generalist Location: Austin, TX Pay: $60,000-70,000/year + quarterly bonus potential Assignment Type: Contract-to-Hire Work Schedule: Monday–Friday, 8AM-5PM Benefits: This position is eligible for medical, dental, vision, and 401(k). Abou...
Recommended
-
Procurement Specialist
Houston, TX
Job Title: Procurement Specialist Industry: Nonprofit Location (City, State): Houston, TX Assignment Type: Contract Pay: $23.00-$25.50 / DOE Work Schedule: Monday–Friday 8:00am-5:00pm Benefits: This position is eligible for medical, dental, vision, and...
Recommended
-
Administrative Assistant
San Diego, CA
Job Title: Administrative Assistant Industry: Professional Services / Corporate Services Location: San Diego, CA Assignment Type: Contract (Approximately 8 Months) Pay: $23 - $25 / hr Benefits: This position is eligible for medical, dental, vision, and...
Recommended
-
Case Manager
Frederick, MD
Job Title: New Business Case Manager Industry: Life Insurance Location (city, state): Frederick, MD (Hybrid) Assignment Type: Direct Hire Pay: $55,000 – $62,000 annually Work Schedule: Full-time, Monday–Friday, standard business hours (Hybrid: 2 days r...
Recommended