Executive Assistant
Philadelphia, PA
Category: Administrative
Reference ID: 10067555
Shortcut: http://addisongroup.gosnaphop.com/aPtYN3
Job Title: Executive Assistant
Location: Philadelphia, PA (Hybrid – primarily remote with occasional in-office presence for events)
Job Type: Direct Hire / Permanent
Compensation: $70-80K
Benefits: This position is eligible for medical, dental, vision and 401(k).
An Addison Group client is looking for an Executive Assistant to support senior leadership at a well-established litigation-focused law firm. This role combines high-level executive support with event planning and coordination, making it ideal for someone who thrives in a fast-paced professional services environment and enjoys managing both logistics and executive operations.
Job Responsibilities:
• Plan and execute internal and external firm events, including vendor sourcing, invitations, proposals, and event logistics
• Manage complex executive calendars, scheduling meetings and coordinating priorities for senior leadership
• Coordinate travel arrangements and related logistics for executives as needed
• Oversee event setup and ensure all event details are executed seamlessly
• Serve as a proactive administrative partner by anticipating leadership needs and resolving potential scheduling or logistical conflicts
• Coordinate meetings, communications, and administrative processes that support the executive team
• Partner with HR and operations teams on firm initiatives and event planning efforts
Requirements:
• 3+ years of experience in executive support, administrative coordination, or event planning
• Demonstrated experience managing executive calendars and coordinating travel logistics
• Experience planning corporate or professional events, including vendor coordination and logistics
• Proficiency with Microsoft Office Suite and Outlook calendar management
• Highly organized with strong attention to detail and the ability to manage multiple priorities
• Strong communication skills and a proactive approach to problem-solving
• Experience within legal, professional services, consulting, or corporate environments preferred
• Bachelor’s degree preferred but not required
Why choose Addison Group?
• Pay: We negotiate high salaries using the US Bureau of Labor Statistics.
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401k.
• Permanent Employment: Many of Addison's job openings lead to potential permanent employment.
• Connections: You connect directly with hiring managers.
• Options: You are presented multiple employment options near your home.
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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