Executive Assistant
Washington, DC
Category: Administrative
Reference ID: 10065822
Shortcut: http://addisongroup.gosnaphop.com/4yFeN3
Job Title: Executive Assistant
Industry: Nonprofit / Association
Location: Washington, DC
Assignment Type: Contract (indefinite length)
Pay: $30 - $32 / Hour (depending on experience)
Work Schedule: Hybrid schedule with four days onsite in Washington, DC. Standard business hours are Monday through Friday from approximately 9:00 AM to 5:00 PM.
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is partnering with a well established nonprofit organization based in Washington, DC that is dedicated to expanding educational opportunities and supporting student success across the United States. The organization works closely with higher education institutions and community partners to advance access to education and professional development.
Job Description:
Our client is seeking a highly organized Executive Assistant to support senior leadership within the Office of the President. This role will work closely with the Chief of Staff and help manage day to day administrative operations for executive leadership.
The ideal candidate is a proactive administrative professional who is comfortable handling competing priorities, maintaining confidentiality, and anticipating the needs of senior leaders in a fast paced, mission driven environment.
Key Responsibilities:
- Coordinate complex calendars for executive leadership including meetings, calls, and internal and external engagements
- Manage executive correspondence and assist with drafting professional communications and documents
- Arrange travel logistics and prepare detailed itineraries when needed
- Support meeting preparation by coordinating schedules, assembling materials, and tracking follow up items
- Monitor incoming communications and help prioritize requests to ensure leadership stays organized and responsive
- Process expense reports and assist with reimbursement documentation
- Serve as a point of contact for internal staff, partners, and external stakeholders interacting with the executive office
- Provide general administrative and project support to the Office of the President as needed
- Maintain a high level of discretion when handling confidential information
Qualifications:
- 5 to 7 years of experience supporting senior executives or C suite leaders in an administrative capacity
- Previous experience working in nonprofit, association, or mission driven organizations is strongly preferred
- Strong calendar management and executive scheduling experience
- Excellent written and verbal communication skills
- Exceptional organizational skills and attention to detail
- Ability to anticipate needs, prioritize tasks, and adapt quickly in a fast paced environment
- Proficiency in Microsoft Office Suite including Word and Excel
- Bachelor’s degree preferred but not required
Additional Details:
Location: Washington, DC (hybrid schedule with four days onsite)
Hours: Approximately 35 hours per week
Start Date: Target start between mid March and late March
Interview Process: Initial virtual screening followed by interviews with executive leadership
Perks:
- Opportunity to support senior leadership within a mission driven organization
- Collaborative and purpose driven work environment
- Exposure to high level executive operations and leadership initiatives
- Hybrid work schedule located in Washington, DC
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.
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