Executive Assistant
Austin, TX
Category: Administrative
Reference ID: 10071707
Shortcut: http://addisongroup.gosnaphop.com/YR8REp
Role Overview
A high-touch executive and family support environment is seeking a highly organized operations support professional to assist with complex travel coordination, scheduling, and logistical administration for senior stakeholders. This is a behind-the-scenes role requiring precision, discretion, and the ability to operate in a fast-moving, ever-changing environment where priorities shift quickly.
This position sits within a small, tightly run support team and plays a key role in ensuring seamless travel execution across domestic and international needs.
Core Function of the Role
The individual in this role will act as an administrative extension of the travel operations function, supporting planning, coordination, documentation, and day-to-day execution of travel logistics. You will be responsible for keeping all moving parts aligned—calendars, itineraries, vendor arrangements, and records—while anticipating changes and responding quickly when plans shift.
This role requires someone comfortable working independently, taking direction from leadership, and stepping in when real-time decisions are needed.
Key Areas of Responsibility
- Maintain and continuously update multiple calendars tied to executive and family travel schedules
- Ensure all travel documentation, itineraries, and logistics records are accurate, organized, and accessible
- Communicate travel details clearly and efficiently to relevant stakeholders
- Track, reconcile, and manage travel-related expenses and administrative financial records
- Support coordination of complex flight arrangements, including collaboration with external aviation partners
- Arrange ground transportation, rentals, and related mobility logistics for travel needs
- Research international entry requirements, documentation needs, and visa compliance as required
- Assist in identifying and coordinating vendor services, leases, or equipment needed for travel support
- Monitor external factors such as weather, global events, or disruptions that may impact travel
- Provide occasional after-hours responsiveness for delays, urgent changes, or last-minute adjustments
- Maintain strong working relationships with external vendors and service providers
Ideal Background & Experience
- 3–5+ years in administrative support, executive assistance, or personal assistant-type roles
- Experience supporting senior leadership, high-net-worth individuals, or similarly demanding environments
- Strong background managing complex calendars and multi-layered scheduling
- High proficiency in Microsoft Office and Google Workspace tools
- Exposure to fast-paced environments requiring constant prioritization and adaptability
- Strong written and verbal communication skills with a focus on clarity and accuracy
- Demonstrated ability to handle confidential information with discretion
- Experience in hospitality, luxury service, or private household environments is a plus
Success Traits (What Works Best Here)
- Exceptionally organized with strong follow-through
- Comfortable working in a structured but fast-changing environment
- Able to manage competing priorities without losing accuracy
- Calm, steady, and efficient under pressure
- Not highly client-facing or overly outgoing—more operational and execution-focused
- Able to work with direct communication styles and shifting expectations
- Strong judgment and reliability in handling sensitive details
Work Environment & Structure
- Support scope includes approximately three senior stakeholders within a small organization
- Hybrid structure with one in-office day per week
- Standard schedule: 8:00 AM – 5:00 PM
- Occasional flexibility required for urgent travel issues outside of normal hours
- Collaborative but lean team structure with high autonomy in execution
Compensation
- Approximately $85,000 annually
-
Office Administrator
Washington, DC
Job Title: Office Administrator Industry: Professional Services / Consulting Location: Washington, DC (100% In Office) Assignment Type: Direct Hire Pay: $85000 – $105000 / Year (depending on experience) Work Schedule: Monday–Friday, 9:00 AM – 5:30 PM w...
Recommended
-
Executive Assistant
San Francisco Metro Area, California
Job Title: Executive Assistant Location (city, state): San Francisco, CA (Hybrid – 4 days onsite, 1 remote Friday) Industry: Private Equity / Professional Services Pay: $120,000 - $140,000 annually, depending on experience Benefits: This position is el...
Recommended
-
Personal Assistant
Minneapolis, MN
Job Title: Personal Assistant Location: Edina, MN Compensation: $90,000 - $110,000 / Year Benefits: This position is eligible for medical, basic life and AD&D insurance, short term and long term disability, and paid time off. About our client: A privat...
Recommended
-
Administrative Assistant
Fort Worth, TX
Job Title: Administrative Assistant Location: Fort Worth, TX Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (Onsite) Type of Employment: Contract to Hire Compensation: $25 to $30 / Hour Industry: Professional Services Benefits: This position is el...
Recommended
-
Administrative Assistant
Fort Worth, TX
Job Title: Administrative Assistant Location: Fort Worth, TX Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (Onsite) Type of Employment: Contract to Hire Compensation: $25.00 to $29.00 per hour Industry: Professional Services Benefits: Health, Den...
Recommended
-
Executive Assistant, Office Manager
Katy, TX
Position Title: Executive Assistant/ Office Manager Location: Katy, TX Assignment Type: Direct Hire Compensation: $70,000-80,000 Work Schedule: Monday–Friday, 8-5 Benefits: This position is eligible for medical, dental, vision, and 401(k). Executive As...
Recommended
-
Executive Assistant
District of Columbia
Job Title: Executive Assistant Industry: Professional Services / Administrative Operations Location: Washington, DC (Onsite) Assignment Type: Contract (3–4 months) Pay: $34-38/hour (commensurate with experience) Work Schedule: Monday–Friday | Standard ...
Recommended
-
Administrative Assistant
Austin, TX
Administrative Assistant / Operations Coordinator Location: South Austin Compensation: $60,000 - $65,000 Schedule: Monday – Friday | 8-5 Type: Direct Hire Start Date: Mid-June Benefits: Medical, Dental, Vision, and 401K Key Responsibilities Provide dir...
Recommended
-
Administrative Assistant
Washington, DC
Job Title: Administrative Assistant Industry: Professional Services / Consulting Location (city, state): Washington, DC Assignment Type: Contract-to-Hire (approximately 3 months) Pay: $28.00 – $31.00 / Hourly (depending on experience) Work Schedule: Mo...
Recommended
-
Practice Team Assistant
Reston, VA
Job Title: Practice Team Assistant Industry: Legal Services / Professional Services Location (City, State): Reston, VA Assignment Type: Direct Hire Pay: $54,080 – $66,560 / Annually Work Schedule: Full-time, 40 hours/week | Onsite 4 days per week, 1 re...
Recommended
-
Executive Assistant
Philadelphia, PA
Position Title: Executive Assistant Location: Philadelphia, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: T...
Recommended
-
Executive Assistant
Wayne, PA
Position Title: Executive Assistant Location: Wayne, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: This pos...
Recommended
-
Senior Administrative Assistant
District of Columbia
Job Title: Senior Administrative Assistant Industry: Administrative / Executive Support / Office Operations Location: Washington, DC (Hybrid) Assignment Type: Contract (3–5 months) Pay: $25–$30/hour (commensurate with experience) Work Schedule: Full-ti...
Recommended
-
Administrative Assistant
Dallas, TX
Job Title: Administrative Assistant Location: Dallas, TX Schedule: Monday–Friday | 8:00–4:00 or 8:30–4:30 (flexibility for occasional after-hours events required) Employment Type: Contract-to-Hire Pay Rate: $36.00–$43.00 per hour Industry: Education Be...
Recommended
-
Legal Assistant
Denver Metro Area, Colorado
Job Title: Legal Assistant (Corporate) Location: Englewood, CO Industry: Legal – Corporate & Real Estate Pay: $38 – $43 per hour +quarterly bonus potential Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client: Ad...
Recommended
-
Administrative Assistant – Events & Webinars
Washington, DC
Job Title: Administrative Assistant (FY26 Initiative) Industry: Nonprofit / Policy & Advocacy Support Location (city, state): Washington, DC (Hybrid) Assignment Type: Contract (through end of December) Pay: $24 – $26 / hr (depending on experience) Work...
Recommended
-
Receptionist and Sales Administrative Assistant
Houston Metro Area, Texas
Job Title: Receptionist/Sales Administrative Assistant Location: Houston, TX Pay: $24 -$26 / Hour Hours: 8:00-5:00-100% in the office Benefits: This position is eligible for medical, dental, vision, and 401(k). Our client is seeking a detail-oriented S...
Recommended
-
Legal Executive Assistant
New York, NY
Job Title: Legal Executive Assistant Location (city, state): New York, NY Industry: Legal / Law Firm Pay: $95,000–110,000 (depending on experience) Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client Addison Gr...
Recommended
-
Legal Support Specialist
Reston, VA
Job Title: Legal Support Specialist Industry: Legal Services Location: Reston, VA Assignment Type: Direct Hire Pay: $38.50 - $47 / Hour ($80,080 - $97,760 annually) Work Schedule: Monday – Friday | 9:00 AM – 6:00 PM Hybrid schedule: 4 days onsite, 1 re...
Recommended
-
Administrative Assistant
New York, NY
Job Title: Administrative Assistant Location: Midtown Manhattan, NY Industry: Corporate Consulting Pay: $28.00/hr. - $34.00/hr. Job Description: As an Administrative Assistant, you will play a crucial role in supporting the efficient functioning of the...
Recommended
-
Attorney Support Assistant
Washington, DC
Job Title: Attorney Support Assistant Industry: Legal Services Location (city, state): Washington, DC Assignment Type: Direct Hire Pay: $90,000 - $110,000 annually (depending on experience) Work Schedule: Hybrid schedule, Monday through Thursday onsite...
Recommended
-
Senior Litigation Paralegal
Norman, OK
Job Title: Senior Litigation Paralegal Location: Oklahoma City Metro Industry: Legal / Corporate Services Pay: $80,000-$100,000/year Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partner...
Recommended
-
Operations Coordinator
Chicago Metro Area, Illinois
Job Title: Operations Coordinator Location: Chicago, IL - Lincoln Park Industry: Consumer Goods Compensation: $20 – $26 / Hour Work Schedule: 8:30 AM to 5 PM – Hybrid – 2 days a week in office, 3 days remote Benefits: This position is eligible for medi...
Recommended
-
Director of Administration
District of Columbia
Job Title: Director of Administration Location (city, state): Washington, DC Industry: Professional Services Pay: $195,000-210,000 base salary DOE Benefits: Comprehensive benefits package including medical, dental, vision, 401(k) Job Description: The D...
Recommended
-
Legal Assistant
Austin-Round Rock-San Marcos Metro Area, Texas
Job Title: Legal Assistant Location: Austin, TX Industry: Legal Pay: $45,000 /Annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-established legal organization se...
Recommended
-
Facilities Specialist
District of Columbia
Job Title: Facilities Specialist Industry: Facilities Management / Business Services Location: Washington, DC Assignment Type: Long-term, open-ended contract Pay: $24–$28/hour (commensurate with experience) Work Schedule: Monday–Friday | 8:00 AM – 5:00...
Recommended
-
Customer Service Specialist – Inside Sales Support
Elmhurst, IL
Job Title: Customer Service Specialist – Inside Sales Support Location (city, state): Elmhurst, IL (Hybrid – 3 days onsite, Wednesdays required) Industry: Manufacturing Pay: $55,000–$60,000 annually + potential year-end bonus based on company performan...
Recommended
-
Legal Assistant
Columbia, MD
Job Title: Legal Assistant (Legal Executive Assistant) Industry: Legal Location: Columbia, MD Assignment Type: Contract to Hire Pay: $30 – $38.50 / Hour Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM (fully onsite) Benefits: This position is eligibl...
Recommended
-
Administrative Coordinator
Nashville, TN
Job Title: Administrative/Program Coordinator Location (City, State): Nashville, TN Industry: Nonprofit / Community Development Pay: $25.00 - $28.00/ Per Hour DOE Benefits: This position is eligible for Medical, Dental, Vision, and 401(k). About Our Cl...
Recommended
-
Director of Events and Management Education
Beltsville, MD
Job Title: Director of Events and Management Education Industry: Construction/Manufacturing Trade Association Location (City, State): Beltsville, MD (Hybrid - Remote on Friday's) Assignment Type: Direct Hire Pay: $100,000 – $110,000 annually (depending...
Recommended