HR Assistant
Chicago, IL
Category: Human Resources
Reference ID: 10083609
Shortcut: http://addisongroup.gosnaphop.com/PD9F6U
Job Title: HR Assistant
Industry: Professional Services
Location: Chicago, IL
Assignment Type: Ongoing Contract
Pay: $20.00 - $23.00 / Per hour
Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM - Hybrid
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Addison Group is partnering with a leading global professional services and consulting organization to hire an HR Assistant to support its busy recruiting and human resources team. This organization offers a collaborative, fast-paced environment that values professional development, continuous improvement, and teamwork. This is an excellent opportunity for someone looking to gain experience within a large, established organization while supporting high-volume recruiting initiatives.
Job Description:
We are seeking a highly organized, proactive, and detail-oriented HR Assistant to provide administrative and scheduling support to a dynamic recruiting team. This position will focus heavily on interview coordination, complex calendar management, and maintaining efficient recruiting operations.
The ideal candidate thrives in a fast-moving environment, enjoys solving problems independently, and can successfully balance multiple competing priorities. Candidates with strong scheduling and coordination experience from corporate, hospitality, retail, or other high-volume environments are encouraged to apply.
Key Responsibilities:
- Coordinate a high volume of candidate interviews, including complex scheduling across multiple calendars and stakeholders.
- Organize and oversee interview schedules for large-scale recruiting events involving consecutive interviews throughout the day.
- Monitor a shared recruiting inbox, respond to inquiries, and communicate scheduling updates to candidates and internal teams.
- Partner with recruiters and hiring managers to confirm interview availability, address scheduling conflicts, and ensure a positive candidate experience.
- Maintain accurate candidate records, interview details, and recruiting activity within internal tracking systems.
- Assist with administrative tasks such as preparing documents, organizing recruitment materials, processing expenses, and maintaining records.
- Provide occasional assistance with travel arrangements, conferences, meetings, and recruiting-related events.
- Collaborate with HR team members to improve administrative workflows and streamline recruiting processes.
- Support additional HR initiatives and special projects as needed.
Qualifications:
- 2–3+ years of experience in administrative support, scheduling, coordination, or another fast-paced, detail-oriented role.
- Demonstrated experience managing multiple calendars, coordinating meetings, or handling high-volume scheduling responsibilities required.
- Previous experience in a professional office environment preferred, although candidates with transferable experience from other industries will be considered.
- Bachelor's degree strongly preferred.
- Proficiency in Microsoft Office, particularly Outlook, Excel, and Word, required.
- Familiarity with SAP and Concur is a plus.
- Exceptional organizational skills with the ability to maintain accuracy while managing competing deadlines.
- Strong written and verbal communication skills with confidence interacting with individuals at various professional levels.
- Resourceful, self-motivated approach to troubleshooting challenges and identifying solutions independently.
- Ability to adapt quickly to changing schedules, last-minute requests, and shifting business priorities.
- Eagerness to learn new systems, take initiative, and contribute to a collaborative team environment.
Additional Details:
- Contract Duration: Ongoing
- Work Environment: Fast-paced, team-oriented professional setting
- Training: Hands-on training and ongoing guidance provided by experienced administrative and HR team members
Perks:
- Opportunity to gain valuable HR and recruiting experience with a large, global organization.
- Work alongside an experienced, supportive HR team with opportunities for collaboration and mentorship.
- Exposure to high-volume recruiting operations and large-scale hiring initiatives.
- Develop transferable skills in scheduling, candidate coordination, HR administration, and recruiting systems.
- Join an organization that emphasizes continuous learning, professional growth, and process improvement.
- Opportunity to take ownership of responsibilities and make a meaningful impact on daily recruiting operations.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
#Admin2
-
Office Coordinator
Charlotte, NC
Role: Office Coordinator Location: Charlotte, NC Pay: $21 / hour Work Arrangement: Hybrid Employment Type: Contract to hire Start Date: ASAP Benefits: This role is eligible for medical, dental, vision and 401k. About the Opportunity Our client is seeki...
Recommended
-
Call Center Representative
Tinley Park, IL
Job Title: Call Center Representative Industry: Public Transportation Location: Tinley Park, IL Assignment Type: Contract for at least 30 days with high possibility of extension/conversion Pay: $17–$21/hour Work Schedule: Fully in office; call center o...
Recommended
-
Member Liaison
Washington, DC
Role: Member Liason Location: Washington D.C Pay: $20 - $22 / hour Industry: Professional Association/ Membership Services Assignment Type: Contract (approximately 6 months with potential for permanent hire) Benefits: This role is eligible for medical,...
Recommended
-
Contract Specialist
Washington, DC
Job Title: Contract Specialist Industry: Nonprofit / Association Location (city, state): Washington, DC Assignment Type: Contract (6 months, with potential to extend or convert based on performance and budget) Pay: $55 - $65 /hour Work Schedule: Hybrid...
Recommended
-
Pre-Litigation Paralegal – Bilingual
Chicago, IL
Job Title: Pre-Litigation Paralegal – Bilingual Industry: Personal Injury Law Location: Chicago, IL Assignment Type: Direct Hire Pay: $45,000 – $55,000 annually Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM | 100% On-Site Benefits: This position is...
Recommended
-
Legal Admin Assistant
Scottsdale, AZ
Job Title: Legal Admin Assistant Location (city, state): Scottsdale, AZ Compensation: $70,000-$80,000 annually, with some flexibility for highly qualified candidates Industry: Legal / Litigation Benefits: This position is eligible for 401(k) with up to...
Recommended
-
Executive Assistant
Arlington, VA
Job Title: Executive Assistant Industry: Media / News Location (city, state): Arlington, VA Assignment Type: Contract-to-Hire Pay: $35-$38 per hour (depending on experience) Work Schedule: Monday-Friday, 9am-5pm, 40 hours per week. Fully onsite, with p...
Recommended
-
Customer Service Agent
Palatine, IL
Job Title: Customer Service Agent I Industry: Logistics / Transportation Location (city, state): Palatine, IL Assignment Type: Contract-to-Hire Pay: $20 – $21 / hour (based on experience) Work Schedule: 9:30 AM – 6:30 PM 10:30 AM – 7:30 PM 11:30 AM – 8...
Recommended
-
Bilingual Dispute Resolution Specialist
McLean, VA
Job Title: Bilingual Dispute Resolution Specialist (Call Center Specialist) Industry: Nonprofit / Consumer Services / Dispute Resolution Location: McLean, VA Assignment Type: Contract-to-Hire | Long-term contract with potential for permanent conversion...
Recommended
-
Legal Admirative Temp
Washington, DC
Administrative Assistant (Temporary) Industry: Legal Services Location (City, State): Washington, DC Assignment Type: Contract, indefinite duration Pay: $19/hour Work Schedule: Part-time, approximately 15–20 hours per week. Schedule to be coordinated w...
Recommended
-
Executive Assistant
Austin, TX
Position Title: Executive Assistant Location: Austin, TX / Downtown/ Hybrid Schedule Compensation: $115,000 / Annually / Dependent on experience / Annual Bonus Opp. of 5-10% Benefits: This position is eligible for comprehensive benefits package outline...
Recommended
-
Customer Service Account Manager
Elk Grove Village, IL
Job Title: Customer Service Account Manager Industry: Manufacturing Location (city, state): Elk Grove Village, IL Assignment Type: Direct Hire Pay: $65,000 – $72,000 / year Work Schedule: Monday–Friday, standard business hours; hybrid schedule with one...
Recommended
-
Executive Assistant
Charlotte-Gastonia-Rock Hill Metro Area, North Carolina
Job Title: Executive Assistant Industry: Manufacturing Location: Kings Mountain, NC Compensation: $75k/yr - $85k/yr Work Arrangement: Fully Onsite, with occasional remote flexibility About the Opportunity: Our client is seeking a highly polished and ex...
Recommended
-
Practice Assistant
Nashville
Job Title: Practice Assistant Industry: Legal Services Location (city, state): Nashville, TN 37203 Assignment Type: Direct Hire Pay: $70,000-97,000/year based on experience. Work Schedule: Monday–Friday, Full-Time, On-Site Benefits: This position is el...
Recommended
-
Senior Administrative Professional
San Jose, CA
Job Title: Senior Administrative Professional Industry: Professional Services / Consulting Location (city, state): San Jose, CA Assignment Type: Contract-to-Hire Pay: $30 -38/hour Work Schedule: Monday–Friday, 8:00 AM–5:00 PM Benefits: This position is...
Recommended
-
Administrative Assistant III
Estero, FL
Role: Administrative Assistant III Job Title: Administrative Assistant III Industry: Administrative / Professional Services Location (City, State): Estero, FL Assignment Type: Temporary Contract (Approximately 4 Weeks) Pay: $20 - $25 / hour Work Schedu...
Recommended
-
Manager, Membership
Arlington, VA
Role: Manager, Membership Industry: Membership, Professional Associations, and Business Services Location (city, state): Arlington, VA Assignment Type: Direct Hire Pay: $110,000 – $115,000 / year plus potential performance-based bonuses of $35,000–$52,...
Recommended
-
Foreclosure Sales Processor
Phoenix, AZ
Job Title: Foreclosure Sales Processor Location: Phoenix, AZ Compensation: $24.50/hour Benefits: This position is eligible for medical, dental, vision, and 401(k) Qualifications: At least 1 year of experience in foreclosure processing, mortgage servici...
Recommended
-
Administrative Assistant
Herndon, VA
Job Title: Administrative Assistant Industry: Manufacturing Location (city, state): Herndon, VA Assignment Type: Contract-to-Hire Pay: $23.00–$25.00/hour Work Schedule: Monday–Friday, 8:30 AM–5:00 PM, with a 30-minute unpaid lunch; 40 hours per week. O...
Recommended
-
Technical Services Representative
Pomona, CA
Technical Services Representative Location: Pomona, CA (Fully Onsite) Industry: Environmental Services / Waste Management Employment Type: Direct Hire Compensation: $80,000 - $95,000 per year Schedule: Monday–Friday | Full-Time Benefits: Competitive be...
Recommended
-
Legal Assistant
Denver Metro Area, Colorado
Job Title: Legal Assistant (Corporate) Location: Englewood, CO Industry: Legal – Corporate & Real Estate Pay: $38 – $43 per hour +quarterly bonus potential Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client: Ad...
Recommended
-
Project Coordinator
Denver Metro Area, Colorado
Title: Project Coordinator Industry: Transportation Location: Arvada, CO Assignment Type: Direct Hire Pay: $65,000–$75,000 / Annually Work Schedule: Monday–Friday, 7:00 AM–3:30 PM | 100% Onsite Benefits: This position is eligible for medical, dental, v...
Recommended
-
Customer Service Representative
Chicago, IL
Job Title: Customer Service Representative Industry: Distribution/Manufacturing Location (city, state): Rosemont, IL Assignment Type: Contract-to-Hire Pay: $21 – $21.50 / hour Work Schedule: Monday–Friday; call center hours are 7:00 AM–7:00 PM. Start t...
Recommended
-
Administrative Coordinator
Taylor, TX
Administrative Assistant Location: Taylor, TX Pay: $25–$30/hr Duration: Ongoing Contract Schedule: Monday–Friday, 7:00 AM–5:00 PM Work Environment: 100% Onsite Position Overview Our client is seeking a Administrative Assistant to support daily project ...
Recommended
-
Administrative Assistant
Fort Worth, TX
Job Title: Administrative Assistant Location: Fort Worth, TX Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (Onsite) Type of Employment: Contract to Hire Compensation: $25.00 to $29.00 per hour Industry: Professional Services Benefits: Health, Den...
Recommended
-
Call Center Associate
Oklahoma City, OK
Job Title: Call Center Associate Location: Oklahoma City, OK Industry: Mortgage Services / Financial Services Pay: $17.50 - $18.50/hour Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is part...
Recommended
-
Bilingual Receptionist
Bailey's Crossroads, VA
Job Title: Bilingual Receptionist Industry: Legal Location (city, state): Falls Church, VA Assignment Type: Contract-to-Hire (CTH) Pay: $20 – $25 / hour ($47,500 – $55,000 annually) Work Schedule: Full-time, fully onsite. Monday–Thursday, 9:00 AM–6:00 ...
Recommended
-
Property Management Coordinator
Reston, VA
Role: Property Management Coordinator Industry: Commercial Real Estate / Property Management Location: Reston, VA Assignment Type: Long-term contract, open-ended, with potential for permanent placement Pay: $27.00 – $29.00 / per hour (depending on expe...
Recommended
-
Foreclosure Referrals Processor
Phoenix, AZ
Job Title: Foreclosure Referrals Processor Location (city, state): Phoenix, AZ Compensation: $20.00-$24.00/hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Qualifications: High school diploma or GED required. 1+ year of...
Recommended
-
Bilingual (English-Spanish) Customer Service Specialist
McLean, VA
Job Title: Bilngual (English/Spanish) Customer Service Representative Industry: Consumer Services / Dispute Resolution Location (city, state): McLean, VA Assignment Type: Contract-to-Hire | Long-term contract assignment Pay: $25.00 – $26.00 / hour Work...
Recommended