Part Time Special Assistant to the CEO
Bethesda, MD
Category: Administrative
Reference ID: 10069304
Shortcut: http://addisongroup.gosnaphop.com/cdvz8M
Job Title: Part-Time Special Assistant to CEO (15 hours/week)
Industry: Nonprofit
Location: Washington, DC (Remote – must be local to DMV area)
Assignment Type: Contract-to-Hire
Pay: $25.00 – $28.00 / Hourly (based on experience)
Work Schedule: *15 Hours per week* Core hours 11:00 AM – 2:00 PM; must be flexible between 9:00 AM – 6:00 PM based on executive scheduling needs
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is partnering with a mission-driven nonprofit organization to identify a Special Assistant to support the CEO’s office. This organization is nationally recognized for its work in advancing career access and leadership development, operating in a fast-paced, high-impact environment with a strong emphasis on collaboration and operational excellence.
Job Description:
This role provides high-level administrative and operational support to the CEO, working closely with the Chief of Staff to ensure seamless day-to-day execution. The position requires exceptional organizational skills, strong judgment, and the ability to manage shifting priorities in a dynamic environment.
The ideal candidate will play a critical role in coordinating executive logistics, managing communications, and supporting cross-functional initiatives. This individual will be instrumental in optimizing the CEO’s time and ensuring smooth operations across multiple workstreams.
Key Responsibilities:
- Oversee complex calendar management for the CEO, including coordinating meetings across multiple stakeholders and time zones
- Arrange and manage all aspects of travel, including flights, lodging, transportation, and detailed itineraries, with the ability to pivot quickly as plans evolve
- Serve as a liaison between the CEO’s office and internal/external stakeholders, ensuring clear and timely communication
- Draft, edit, and manage professional communications on behalf of the CEO, including emails, notes, and presentations
- Prepare meeting materials, take notes, and track follow-ups to ensure accountability and execution
- Conduct research on individuals and organizations ahead of meetings to support effective engagement
- Assist in building presentations and reports using Google Slides and related tools
- Support expense tracking and administrative processes with a high degree of accuracy
- Contribute to special projects and provide additional administrative support across teams as needed
Qualifications:
- Bachelor’s degree required
- 4–6+ years of experience supporting senior executives, with direct C-suite calendar management required
- Recent, hands-on experience managing executive scheduling within Google Calendar is essential
- Demonstrated expertise using Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) in a professional setting
- Proven ability to coordinate complex travel and logistics in a fast-moving environment
- Strong written and verbal communication skills with attention to tone and detail
- Highly organized with the ability to manage multiple priorities and adapt quickly
- Comfortable working with senior stakeholders and maintaining confidentiality
- Experience with tools such as Slack, Zoom, and CRM platforms (e.g., Salesforce) is a plus
Additional Details:
- Core hours are 11:00 AM – 2:00 PM, with required flexibility between 9:00 AM – 6:00 PM
- Role requires responsiveness to real-time schedule changes and urgent requests
- High level of interaction with executive leadership and external partners
- Opportunity to gain exposure to executive operations and organizational strategy
- Fast-moving, “organized chaos” environment requiring adaptability and strong attention to detail
- Start date is ASAP; expedited interview process including a live skills assessment
Perks:
- Direct exposure to executive leadership and decision-making
- Flexible remote work environment (local candidates only)
- Dynamic, mission-driven workplace
- Ability to expand high-level administrative and operational skillset
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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