Executive Administrative Assistant
Nashville Metro Area, Tennessee
Category: Administrative
Reference ID: 10069025
Shortcut: http://addisongroup.gosnaphop.com/MU84WX
Job Title: Executive Administrative Assistant
Employment Type: Contract
Location (city, state): Goodlettsville, TN (onsite)
Industry: Consumer Goods
Pay: $30.00 - $33.00 / Per Hour
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is partnering with our client, a large and fast-paced corporate organization, to identify an experienced Executive Administrative Assistant to support senior leadership.
Job Description:
Our client is seeking a polished and highly organized Executive Administrative Assistant to provide day-to-day administrative support to senior leadership. This role focuses on complex calendar coordination, meeting logistics, executive communication support, and assisting with internal events and projects. The ideal candidate is proactive, detail-oriented, and comfortable operating in a fast-moving corporate environment where priorities may shift quickly.
Key Responsibilities:
• Manage complex executive calendars, ensuring meetings are scheduled efficiently and aligned with leadership priorities.
• Coordinate meetings across multiple departments, including scheduling, logistics, and preparation of necessary materials.
• Assist with planning internal meetings and events, including vendor coordination and on-site support when needed.
• Serve as a key point of coordination between executives, internal teams, and external partners.
• Prepare documents, presentations, and communications using Microsoft Office tools.
• Track action items, deadlines, and deliverables to ensure leadership teams remain organized and informed.
• Handle administrative requests and ad hoc projects while maintaining strong attention to detail and accuracy.
• Maintain professionalism and discretion when managing confidential information and sensitive communications.
Qualifications:
• At least 3+ years of experience supporting executives or senior leaders in an administrative or executive assistant capacity.
• Strong background managing calendars, coordinating meetings, and providing logistical support for leadership teams.
• Excellent written and verbal communication skills, with the ability to interact professionally across all levels of an organization.
• Ability to manage multiple priorities simultaneously in a fast-paced environment while maintaining accuracy.
• Advanced organizational skills and strong attention to detail.
• Proficiency with Microsoft Office / Microsoft 365 applications, including Outlook, Word, Excel, and PowerPoint.
• Experience in a large corporate or fast-moving business environment is helpful but not required.
• Bachelor’s degree is preferred, though equivalent professional experience will also be considered.
Additional Details:
• 6-month contract with potential for extension based on business needs - this is a long term need.
• Full-time schedule: Monday–Friday, 8:00 AM – 5:00 PM, onsite.
Perks:
• Opportunity to support senior leadership within a well-established organization.
• Potential for long-term contract extension.
• Access to Addison Group’s contract benefits and support resources - eligible for Medical, Dental, Vision, and 401(k).
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
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