Accounts Payable Specialist
Fairfax, VA
Category: Administrative
Reference ID: 10067242
Shortcut: http://addisongroup.gosnaphop.com/pZ2EfT
Position Title: Accounts Payable Specialist
Location: Fairfax, VA (On-site)
Assignment Type: Permanent Hire
Compensation: $65,000 – $75,000 annually
Work Schedule: Monday – Friday, 9:00 AM – 5:00 PM
Benefits: This position is eligible for Medical, Dental, Vision, and 401(k).
Job Description:
Our client is seeking a detail-oriented Accounts Payable Specialist to join their accounting team. This role will be responsible for managing full-cycle accounts payable processes, ensuring vendor invoices are processed accurately and payments are completed on time.
The ideal candidate will have experience working in a construction, manufacturing, or project-based environment and will be comfortable working with a high volume of invoices while collaborating with multiple internal departments. This position requires strong organizational skills, attention to detail, and the ability to work efficiently in a deadline-driven environment.
Key Responsibilities:
- Process vendor invoices and ensure accurate entry into the accounting system
- Match invoices with purchase orders and receiving documentation where applicable
- Prepare and process vendor payments, including ACH and check runs
- Monitor vendor accounts and resolve invoice, contract, or payment discrepancies
- Reconcile vendor statements and investigate outstanding balances
- Accurately code expenses to appropriate accounts and cost centers
- Track payment schedules and identify opportunities for vendor payment discounts
- Maintain organized and compliant documentation in accordance with company policies
- Communicate with vendors, subcontractors, and internal teams to resolve payment inquiries
- Collaborate with operations and purchasing teams to ensure invoice accuracy and proper approvals
- Assist with accounting documentation and support audit or compliance requirements
- Perform additional accounting and administrative duties as needed
Qualifications:
- Minimum of 2+ years of Accounts Payable experience
- Experience working in construction, manufacturing, or a project-based environment
- Associate degree in Accounting, Business, or related field preferred
- Strong attention to detail with a high level of accuracy in data entry and reconciliation
- Proficiency in Microsoft Office, particularly Excel
- Experience with accounting systems (construction accounting software experience is a plus)
- Ability to maintain confidentiality of financial information
- Strong organizational, analytical, and problem-solving skills
- Effective written and verbal communication skills
- Ability to manage deadlines and work independently or as part of a team
This is an excellent opportunity for an accounting professional seeking a stable environment with long-term growth potential while working alongside an experienced finance team.
EEO Statement:
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
IND 002-004
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