Front Desk Administrative Coordinator
Nashville, TN
Category: Administrative
Reference ID: 10068581
Shortcut: http://addisongroup.gosnaphop.com/pW5ncB
Job Title: Front Desk Administrative Coordinator
Employment Type: Temp to Hire
Location (city, state): Nashville, TN 37228
Industry: Property Management
Pay: $19.00 – $23.00 / Per hour (depending on experience)
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is partnering with our client, a property management organization in the Nashville area, to hire a Front Desk Administrative Assistant.
Job Description:
Our client is seeking a friendly and organized Front Desk Administrative Assistant to manage reception responsibilities and assist with administrative coordination. The ideal candidate is looking for long term growth into a Recruiting Coordinator/HR Assistant role.
Key Responsibilities:
• Welcome visitors, clients, and guests upon arrival and ensure they have a professional and positive first experience in the office.
• Guide visitors to the appropriate department, employee, or meeting location within the building.
• Assist customers with locating account information and navigating online resources such as the company website or client portal.
• Manage all incoming and outgoing mail and packages, ensuring timely and accurate distribution.
• Help investigate and follow up on minor customer account questions or administrative issues, documenting updates within internal systems.
• Follow established reception procedures to maintain office security and ensure proper visitor check-in protocols.
• Answer and route incoming phone calls while providing helpful and accurate information to callers including homeowners, attorneys, real estate professionals, and other stakeholders.
• Keep the reception area and front office workspace organized, presentable, and welcoming for guests.
• Coordinate meeting room scheduling and maintain accurate reservations for conference spaces within the office.
• Participate in team meetings, training sessions, and departmental updates as required.
• Support additional administrative tasks and projects as needed.
Qualifications:
• Prior experience in a receptionist, front desk, or administrative support role required.
• Prior experience in HR or recruiting strongly preferred.
• Excellent communication skills, both verbal and written.
• Strong attention to detail and ability to stay organized while managing multiple responsibilities.
• Comfortable answering phones and assisting a variety of internal and external contacts.
• Basic proficiency in Microsoft Office applications such as Outlook, Word, and Excel.
• Ability to maintain confidentiality and professionalism in a corporate office setting.
Additional Details:
• Full-time, onsite position in Nashville, TN.
• Monday through Friday, 7:30a-4:00p.
• Opportunity to support a collaborative office environment and interact with a variety of departments.
Perks:
• Opportunity to convert to permanent with long-term growth.
• Supportive team culture.
• Access to Addison Group’s contractor benefits and resources - eligible for Medical, Dental, Vision, and 401(k).
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.
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