Executive Assistant to the COO
Philadelphia, PA
Category: Administrative
Reference ID: 10071544
Shortcut: http://addisongroup.gosnaphop.com/blWnw5
Position Title: Executive Assistant to the COO
Location: Philadelphia, PA
Assignment Type: Contract
Hourly Pay Rate: $25-26/hr
Work Schedule: Monday – Friday, standard business hours
On-Site or Hybrid: Hybrid - 2-3 days in office
Benefits: This position is eligible for medical, dental, vision, and 401(k).
An Addison Group client is looking for an Executive Assistant to support the Chief Operating Officer and Operations team within a community services organization. This role will serve as a high-level administrative partner, supporting executive leadership, coordinating cross-functional operations, and managing projects, meetings, and communications in a fast-paced environment.
Job Responsibilities:
· Provide executive-level administrative support to the COO and Operations team
· Manage complex calendars, scheduling, travel arrangements, and meeting coordination
· Organize and facilitate in-person, hybrid, and virtual meetings, including agendas, presentations, and meeting minutes
· Process invoices, expense reports, reimbursements, and corporate credit card reconciliations
· Draft, format, proofread, and prepare reports, presentations, spreadsheets, and other business documents
· Support budgeting, strategic planning, onboarding/offboarding activities, and confidential reporting
· Coordinate committee meetings, maintain follow-up items, and track action items
· Assist with event planning, vendor coordination, consultant procurement, and office operations support
· Maintain shared team calendars, office procedures, and operational documentation
· Prepare special reports and support organization-wide initiatives and cross-departmental projects
Requirements:
· Bachelor’s degree preferred
· 4+ years of executive assistant or senior administrative support experience
· Experience supporting multiple leaders or departments simultaneously
· Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and SharePoint
· Experience managing Zoom, Microsoft Teams, or other virtual meeting platforms
· Excellent organizational, communication, and problem-solving skills
· Ability to manage multiple priorities independently in a fast-paced environment
· Strong attention to detail and ability to handle confidential information with discretion
· Comfortable preparing reports, tracking data, and coordinating operational activities
Why choose Addison Group?
· Pay: We negotiate high salaries using the US Bureau of Labor Statistics.
· Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401k.
· Permanent Employment: Many of Addison's job openings lead to potential permanent employment.
· Connections: You connect directly with hiring managers.
· Options: You are presented multiple employment options near your home.
· Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
-
Executive Assistant
Wayne, PA
Position Title: Executive Assistant Location: Wayne, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: This pos...
Recommended
-
Executive Assistant
Philadelphia, PA
Position Title: Executive Assistant Location: Philadelphia, PA Assignment Type: Contract Compensation: $35–$40 per hour Work Schedule: Monday–Friday, standard business hours On-Site or Hybrid: Hybrid (schedule dependent on leadership needs) Benefits: T...
Recommended
-
Executive Assistant and Office Assistant
Houston, TX
Location: Houston, TX Pay: $33.00-$36.00-DOE Benefits: Medical, Dental, Vision, and 401(k) Hours: 8:00-5:00-100% in the office Our client is seeking a highly organized and professional Executive Assistant / Office Assistant to support daily business op...
Recommended
-
Executive Assistant
Reston, VA
Job Title: Executive Assistant Location: Tysons, VA Job Type: Contract (3-4 month contract) Compensation: $36.00 – $39.00 / Hourly Benefits: This position is eligible for medical, dental, vision, and 401(k). Addison Group is actively seeking a Executiv...
Recommended
-
Executive Assistant
District of Columbia
Job Title: Executive Assistant Industry: Professional Services / Administrative Operations Location: Washington, DC (Onsite) Assignment Type: Contract (3–4 months) Pay: $34-38/hour (commensurate with experience) Work Schedule: Monday–Friday | Standard ...
Recommended
-
Executive Assistant, Office Manager
Katy, TX
Position Title: Executive Assistant/ Office Manager Location: Katy, TX Assignment Type: Direct Hire Compensation: $70,000-80,000 Work Schedule: Monday–Friday, 8-5 Benefits: This position is eligible for medical, dental, vision, and 401(k). Executive As...
Recommended
-
Office Administrator
Washington, DC
Job Title: Office Administrator Industry: Professional Services / Consulting Location: Washington, DC (100% In Office) Assignment Type: Direct Hire Pay: $85000 – $105000 / Year (depending on experience) Work Schedule: Monday–Friday, 9:00 AM – 5:30 PM w...
Recommended
-
Administrative Assistant to VP
Chicago, IL
Job Title: Administrative Assistant to VP Location: Chicago, Illinois - Southside Industry: Nonprofit / Healthcare Compensation: $25–30/hour Work Schedule: Monday–Friday, 9:00 AM–5:00 PM | Hybrid Schedule (3 days onsite, 2 days remote) Benefits: This p...
Recommended
-
Administrative Assistant
Dallas, TX
Job Title: Administrative Assistant Location: Dallas, TX Schedule: Monday–Friday | 8:00–4:00 or 8:30–4:30 (flexibility for occasional after-hours events required) Employment Type: Contract-to-Hire Pay Rate: $36.00–$43.00 per hour Industry: Education Be...
Recommended
-
Executive Assistant
Dallas Metro Area, Texas
Job Title: Executive Assistant Location: Dallas-Fort Worth, TX (100% Onsite) Compensation: $85,000 – $100,000 / Annually (depending on experience) Employment Type: Contract / Contract-to-Hire Benefits: This position is eligible for medical, dental, vis...
Recommended
-
Administrative Assistant
Philadelphia, PA
Position Title: Administrative Assistant Location: Philadelphia, PA Assignment Type: Contract-to-Hire Compensation: $18-22/hr Work Schedule: Monday–Friday, 8:00 AM–5:00 PM On-Site or Hybrid: Fully On-Site Benefits: This position is eligible for medical...
Recommended
-
Administrative Assistant
Wayne, PA
Position Title: Administrative Assistant Location: Wayne, PA Assignment Type: Contract-to-Hire Compensation: $18-22/hr Work Schedule: Monday–Friday, 8:00 AM–5:00 PM On-Site or Hybrid: Fully On-Site Benefits: This position is eligible for medical, denta...
Recommended
-
Legal Assistant
Columbia, MD
Job Title: Legal Assistant (Legal Executive Assistant) Industry: Legal Location: Columbia, MD Assignment Type: Contract to Hire Pay: $30 – $38.50 / Hour Work Schedule: Monday – Friday, 8:00 AM – 5:00 PM (fully onsite) Benefits: This position is eligibl...
Recommended
-
Senior Administrative Assistant
District of Columbia
Job Title: Senior Administrative Assistant Industry: Administrative / Executive Support / Office Operations Location: Washington, DC (Hybrid) Assignment Type: Contract (3–5 months) Pay: $25–$30/hour (commensurate with experience) Work Schedule: Full-ti...
Recommended
-
Administrative Assistant – Events & Webinars
Washington, DC
Job Title: Administrative Assistant (FY26 Initiative) Industry: Nonprofit / Policy & Advocacy Support Location (city, state): Washington, DC (Hybrid) Assignment Type: Contract (through end of December) Pay: $24 – $26 / hr (depending on experience) Work...
Recommended
-
Administrative Assistant
Washington, DC
Job Title: Administrative Assistant Industry: Professional Services / Consulting Location (city, state): Washington, DC Assignment Type: Contract-to-Hire (approximately 3 months) Pay: $28.00 – $31.00 / Hourly (depending on experience) Work Schedule: Mo...
Recommended
-
Administrative Assistant
Washington-Arlington-Alexandria Metro Area, District of Columbia
Job Title: Administrative Assistant Industry: Professional Services / Consulting Firm Location: Arlington, VA (Onsite) Assignment Type: Contract (2-4 months) Pay: $20–$22/hour (commensurate with experience) Work Schedule: Monday–Friday | Standard busin...
Recommended
-
Legal Administrative Assistant
District of Columbia
Job Title: Legal Administrative Assistant Location (city, state): Boston, MA (Hybrid) Industry: Legal Services Pay: $90,000 – $105,000 /yr Benefits: This role is eligible for a comprehensive benefits package including healthcare coverage, PTO, and reti...
Recommended
-
Receptionist and Sales Administrative Assistant
Houston Metro Area, Texas
Job Title: Receptionist/Sales Administrative Assistant Location: Houston, TX Pay: $24 -$26 / Hour Hours: 8:00-5:00-100% in the office Benefits: This position is eligible for medical, dental, vision, and 401(k). Our client is seeking a detail-oriented S...
Recommended
-
Procurement Administrator
Villanova, PA
Position Title: Procurement Administrator Location: Main Line, PA Assignment Type: Contract Compensation: $23 - $25 / hr Work Schedule: Monday–Thursday, 9:00 AM – 5:00 PM (summer schedule) On-Site or Hybrid: Fully On-Site Benefits: This position is eli...
Recommended
-
Development Associate
District of Columbia
Job Title: Development Associate Industry: Nonprofit / Fundraising / Donor Relations Location: Washington, D.C. (Hybrid) Assignment Type: Contract (5-6 months) Pay: $22–$25/hour (commensurate with experience) Work Schedule: 37.5 hours/week | Monday–Fri...
Recommended
-
Attorney Support Assistant
Washington, DC
Job Title: Attorney Support Assistant Industry: Legal Services Location (city, state): Washington, DC Assignment Type: Direct Hire Pay: $90,000 - $110,000 annually (depending on experience) Work Schedule: Hybrid schedule, Monday through Thursday onsite...
Recommended
-
Administrative Assistant
Waco, TX
Job Title: Administrative Assistant Location: Waco, TX Work Schedule: Monday – Friday, standard business hours Type of Employment: Contract Compensation: $17 - $18 / Hour Industry: Professional Services Benefits: This position is eligible for medical, ...
Recommended
-
Administrative Assistant
Waco, TX
Job Title: Administrative Assistant Location (City, State): Waco, TX Work Schedule: Monday – Friday, standard business hours Type of Employment: Contract Compensation: $17/hr - $18/hr Industry: Professional Services Benefits: Dental/Vision/Health after...
Recommended
-
Property Coordinator
Reston, VA
Job Title: Property Coordinator Location (city, state): Reston, VA (Fully on-site) Industry: Commercial Property Management Type: Contract (4-5+ month contract) Pay: $20 - $22hr / hour (depending on experience) Work Schedule: Monday-Friday 8am-5pm Abou...
Recommended
-
Receptionist
District of Columbia
Job Title: Receptionist Industry: Administrative / Customer Service / Office Operations Location: Washington, DC (Onsite) Assignment Type: Contract (2–4 months) Pay: $18–$21/hour (commensurate with experience) Work Schedule: Monday–Friday | Standard bu...
Recommended
-
Administrative Assistant
Dallas, TX
Job Title: Administrative Assistant Location: Dallas, TX Work Schedule: M-F, 8 – 5 Type of Employment: Contract to Hire Compensation: $27 - $30 / Hour Industry: Professional Services Benefits: This position is eligible for medical, dental, vision, and ...
Recommended
-
Legal Assistant
Austin-Round Rock-San Marcos Metro Area, Texas
Job Title: Legal Assistant Location: Austin, TX Industry: Legal Pay: $45,000 /Annually Benefits: This position is eligible for medical, dental, vision, and 401K. About Our Client Addison Group is partnering with a well-established legal organization se...
Recommended
-
Customer Experience Coordinator
Lake Forest, CA
Job Title: Customer Experience Coordinator Location (city, state): Foothill Ranch, CA Industry: Manufacturing / Technology Compensation: $20 - $23 / hour Benefits: This position is eligible for medical, dental, vision, and 401(k). Work Schedule: Monday...
Recommended
-
Legal Assistant
Denver Metro Area, Colorado
Job Title: Legal Assistant (Corporate) Location: Englewood, CO Industry: Legal – Corporate & Real Estate Pay: $38 – $43 per hour +quarterly bonus potential Benefits: The position is eligible for medical, dental, vision, and 401(k). About Our Client: Ad...
Recommended