Part Time Administrative Assistant

Tulsa, OK


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Type: Contract

Category: Administrative

Reference ID: 10070719

Shortcut: http://addisongroup.gosnaphop.com/4jU11L


Administrative Assistant

Position Type: Part-Time

Schedule: Approximately 24 hours per week

Location: Tulsa, OK

Dress Code: Casual Attire

Pay: $20-25/hr


Position Overview

We are seeking a reliable, organized, and self-motivated Part-Time Administrative Assistant with a general logistics and shipping background. This role supports day-to-day office operations, vendor coordination, shipping activities, and communication with suppliers and delivery services. The ideal candidate is a self-starter who can work independently, stay organized without constant supervision, and communicate professionally with vendors and customers.

Key Responsibilities

  • Answer incoming phone calls and respond to general inquiries
  • Coordinate with vendors, suppliers, and delivery services
  • Follow up on parts orders, shipment statuses, and delivery timelines
  • Track and provide updates on incoming and outgoing shipments
  • Assist with shipping and packaging processes
  • Work with carriers such as FedEx, DHL, UPS, and other freight/shipping providers
  • Schedule pickups and coordinate deliveries
  • Maintain organized records, invoices, and shipping documentation
  • Communicate updates internally regarding order status and logistics activity
  • Perform general administrative and office support tasks as needed

Qualifications

  • Previous administrative assistant or logistics coordination experience preferred
  • General knowledge of shipping, packaging, and carrier systems (FedEx, DHL, UPS, etc.)
  • Strong organizational and communication skills
  • Comfortable speaking with vendors, suppliers, and customers by phone and email
  • Ability to prioritize tasks and work independently
  • Detail-oriented with good follow-through
  • Basic computer proficiency including email, spreadsheets, and office software
  • Dependable, proactive, and able to manage responsibilities without close supervision


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